Administrative Officer

At Levi Strauss & Co., we believe that a welcoming, well-run office reflects the strength of our brand. We are seeking a proactive and professional Office Administrator to be the face of our workplace—ensuring an exceptional environment for employees and guests alike.

This role plays a critical part in creating a seamless, safe, and supportive office experience. From managing daily operations and coordinating vendors, to supporting internal events and onboarding, you will be a key contributor to our positive and productive work culture.

Key Responsibilities

Guest & Visitor Experience

• Act as a brand ambassador by offering a warm and professional welcome to all visitors and staff.
• Oversee guest registration and promptly notify relevant team members of visitor arrivals.
• Coordinate access card issuance for overseas visitors and ensure timely return post-visit.

Office Operations & Maintenance

• Maintain a clean, safe, and well-functioning office environment.
• Monitor and manage service vendors (e.g., cleaning, plants) to ensure consistent quality.
• Enforce security procedures including visitor logging and adherence to safety protocols.
• Report maintenance issues and ensure timely repair or replacement of office equipment and furniture.
• Conduct regular safety checks, such as verifying fire extinguishers, and support office-wide drills and safety communications.

Mail & Deliveries Management

• Coordinate outbound shipments including documentation (e.g., proforma invoices, cost centers) and timely dispatch. Provide tracking information and ensure delivery efficiency.

Administrative & Event Support

• Prepare access cards, nameplates, and workspace setups for new hires.
• Coordinate access termination for offboarding employees.
• Assist with vendor permit applications as required by building management.
• Support purchase order creation and invoice review as requested by the Manager.
• Assist in the setup and logistics for office events and meetings (e.g., Town Halls).
• Office Events & Activities - assist in planning and coordinating internal office activities, celebrations, and employee engagement programs, etc.
• Other tasks as assigned.

Requirements

• Proven experience in office administration or facility management.
• Strong interpersonal and communication skills; a welcoming and helpful demeanor.
• Highly organized with excellent attention to detail.
• Ability to manage multiple tasks and deadlines efficiently.
• Familiarity with basic procurement and vendor coordination processes is a plus.
• Proficient in Microsoft Office and general administrative tools.