Administrative Office Coordinator

Administrative Office Coordinator | Southeastern Connecticut
Pay range: $24-26/hour, Monday-Friday Schedule

Southeastern Council on Alcoholism and Drug Dependence, Inc. (SCADD) is an award-winning leader in substance use disorder and behavioral health treatment in Southeastern Connecticut. We are proud to be the Eastern CT Chamber of Commerce 2026 Best Place to Work, a Hartford Courant Top Workplace, a Top Tier organization and a Recovery Friendly Workplace.

Are you the person everyone counts on to keep things running? We’re looking for an organized, personable Administrative Office Coordinator to be the hub of our Administration Office. You’ll support our CEO and senior leaders, welcome every visitor, and keep meetings, events, travel and the office itself running smoothly. This is a visible, trusted role where your work makes the whole organization more effective.

What We Offer:

• Competitive pay and comprehensive benefits
• Multiple medical plans to fit your needs and budget
• Dental and vision insurance
• 403(b) retirement plan with 10% employer match at 1 year
• Vacation and sick accruals
• 11 paid holidays
• 40 hours of paid education/training annually
• Paid licensure reimbursement
• Meaningful work that makes a lasting difference in the lives of people in recovery

What You’ll Do:

Support our leadership team

• Provide day-to-day administrative support to the CEO and senior leaders: calendar and scheduling help, meeting preparation, correspondence, document formatting, packets, copying and scanning
• Draft and prepare communications and reports with accuracy, professionalism and confidentiality

Be the face and voice of the Administration Office

• Greet and direct visitors, answer and route calls, and serve as the main administrative contact for the Administration Office and the Center for Knowledge and Professional Development
• Manage incoming and outgoing mail, deliveries and couriers
• Be a go-to resource for staff on forms, directories, processes and meeting logistics

Keep meetings, events and travel on track

• Manage conference room calendars and reservations, set up and reset rooms, and coordinate refreshments and materials
• Arrange staff travel for conferences and trainings, including registration, transportation, lodging and itineraries, within SCADD policy and budgets
• Provide logistical support for trainings, staff events and community activities (registration lists, name tags, mailings, materials and day-of support)

Keep the office organized and stocked

• Maintain office and meeting supplies, place approved orders and POs, and work with Finance on purchasing paperwork
• Maintain organized electronic and physical files, templates and forms, and handle data entry and records archiving
• Submit and track maintenance requests, coordinate with facilities teams, and keep common areas, conference rooms and kitchen areas in good order

Support special projects, data collection and organizational initiatives as assigned.

Please note that some early mornings, evenings and weekends may be required.

What You’ll Need:

• Associate’s degree with at least two years of related experience (an equivalent combination of education and experience may be considered)
• Strong organizational, time-management, written and verbal communication, and customer-service skills
• Ability to manage multiple priorities, keep accurate records and meet deadlines in a fast-paced setting
• Proficiency in Microsoft 365 (Teams, Outlook, Word, Excel, PowerPoint) and willingness to learn agency software
• Ability to maintain confidentiality and handle sensitive information with care
• A valid driver’s license and ability to drive an agency vehicle may be required when duties include transportation, deposits or support at another location

Why SCADD?
Since 1966, SCADD has been at the forefront of substance use disorder treatment, evolving to meet the needs of individuals, families and communities across Southeastern Connecticut. We believe in second chances and the power of recovery, and our administrative team makes that mission possible every day. When you join SCADD, you join a team that shows up with hope, connection and purpose.

If you’re ready to bring your organizational skills to work that truly matters, we want to hear from you.

Apply today at careers.scadd.org 

SCADD is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. A pre-employment drug screen, conducted by a qualified lab, is required in accordance with Connecticut law.