Administrative & Office Assistant

Company Overview:

At CaryHealth, we are committed to transforming the digital health landscape with a focus on expanding our digital pharmacy ecosystem. CaryHealth was founded in 2017 as a direct to consumer digital pharmacy experience and has since expanded to be an expansive platform serving pharmaceutical manufacturers, health plans and health systems. The CaryHealth platform includes our digital pharmacy experience CaryRx, OneDash for population management and Clair our proprietary AI model & copilot. As a fast-growing company, we are looking for energized team members that are passionate about improving outcomes for patients through our platform.

Position Overview:

We are seeking a talented and passionate Administrative & Office Assistant to join our growing team based in Washington, D.C. As an Administrative & Office Assistant, you will be instrumental in ensuring the smooth operation of our office while providing critical administrative support to our team. The ideal candidate is proactive, detail oriented, and able to multitask effectively in a fast paced environment.

Key Responsibilities

Administrative Support:

• Answer and direct incoming calls to the appropriate person or department.
• Pack and manage shipments, coordinate with carriers, and track deliveries.
• Conduct follow-up phone calls with permitting offices or applicable agencies.
• Organize travel arrangements as needed.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and edit correspondence, reports, and presentations.
• Assist in organizing company events, team activities, and meetings.
• Maintain accurate records and filing systems, both digital and physical.
• Provide support to the CEO and COO as needed.

Office Management:

• Welcome visitors, clients, and employees with a warm and friendly demeanor.
• Manage and maintain supply inventory, anticipating and fulfilling the needs of the team.
• Ensure office equipment is maintained and troubleshoot malfunctions.
• Work closely with vendors to ensure timely and cost effective procurement of necessary supplies and services.
• Coordinate with maintenance staff for any necessary repairs or improvements.
• Coordinate and manage office meals, including scheduling, ordering, setup, and cleanup.
• Maintain a clean, organized, and professional office space.

Additional Duties:

• Provide office tours and answer frequently asked questions for visitors, candidates, and new employees.
• Provide logistical support for new employee onboarding.
• Additional duties as assigned.

Minimum Qualifications

• 2 + years in an administrative or office support role
• High school diploma
• Proficiency in Google Workspace with the ability to learn new software systems.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication and teamwork abilities, with a passion for learning and sharing knowledge
• Excellent organizational skills and attention to detail
• Ability to work independently, anticipate needs, and take initiative in solving problems
• Flexibility to adapt to changing priorities and work schedules as needed
• Demonstrated can-do attitude and a commitment to delivering high-quality service
• Candidates must be authorized to work in the United States to be eligible to apply for this position

Preferred Qualifications

• Associate’s or Bachelor’s degree
• Notary public
• Familiarity with the healthcare industry is a plus

Working Conditions

• Office environments experience moderate temperatures and humidity, which may fluctuate.
• This is an in-person role in a shared office environment where noise levels may vary due to conversations and visitors.

Physical Requirements

• Must be able to lift up to 35 lbs
• Lift, carry, reach, and push/pull various items (boxes, bags, carts, etc)
• Use one or two hands and/ or fingers to grasp, move, or assemble objects

Please note this is an in-person role with all hours based in our DC office. 

• Health Care Plan (Medical, Dental & Vision)
• Paid Time Off (Vacation, Sick, Federal Holidays, Floating Religious & Cultural Days)
• Parental & Pregnancy Leave
• Commuter Benefits
• Life Insurance
• Company laptop
• Salary Range: $55,000 - $59,000 USD annually

Join us in Washington, D.C., to be part of a forward-thinking team that values innovation, collaboration, and excellence. As an Administrative & Office Assistant, you will have the opportunity to contribute to impactful projects that drive positive change and make a difference in people's lives. If you are a highly motivated and skilled individual who thrives in a dynamic environment, we look forward to receiving your application. 

CaryHealth is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We celebrate diversity and are committed to creating an inclusive environment for all employees.