The Role
The Administrative Manager oversees administrative functions, manages the support team, organizes office events, and implements operational improvements.
Summary Generated by Built In
We have an exciting opportunity for an Administrative Manager to join our team in our Albuquerque office. We are seeking a friendly, highly motivated, organized and experienced person to lead our administrative support team while still using your exceptional administrative talents. The qualified applicant will have solid experience as a manager with an understanding and interest in team leadership.
The Administrative Manager is responsible for overseeing and coordinating all administrative functions within the firm. This role ensures the smooth day-to-day operation of the office and is responsible for leading the collaborative performance of the administrative support team. The successful candidate will be expected to mentor, train, and provide backup coverage for other administrative roles throughout the organization. This position also includes the following responsibilities:
We expect our Administrative Manager to have the following qualifications:
Our offices are located in three of the most beautiful and exciting cities in the West -- Albuquerque, NM, Mesa, AZ and Colorado Springs, CO.
To be considered for this role, please apply via the link and attach your resume and cover letter to your application.
B&P is an Equal Opportunity Employer. We've been named a 2024 Top Workplace by the Albuquerque Journal for our culture that values its people and amplifies talents.
The Administrative Manager is responsible for overseeing and coordinating all administrative functions within the firm. This role ensures the smooth day-to-day operation of the office and is responsible for leading the collaborative performance of the administrative support team. The successful candidate will be expected to mentor, train, and provide backup coverage for other administrative roles throughout the organization. This position also includes the following responsibilities:
- Manage the day to day operational aspects of the support team, coordinating workload planning where needed.
- Provide supervision, support and advice to the administrative support staff.
- Organize and facilitate regular support team meetings.
- Evaluate, mentor and train administrative support staff, taking actions to assure expectations and accountabilities are met.
- Conduct and/or organize classes to teach procedures and use of software applications to both administrative support group as well as other staff as needed.
- Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions.
- Collect, organize and store information using computers and filing systems.
- Acquire, distribute and store supplies, ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
- Plan, administer and control budgets for specific contracts, equipment and supplies.
- Manage the company Wiki site references and documents updates. Provide direction and instruction to staff on the use of Wiki.
- Manage, coordinate and complete special projects as requested and needed by leadership and other staff.
- Analyze internal processes, and recommend and implement procedural or policy changes to improve operations, such as project information management, supply changes, and records management.
- Oversee the maintenance of the facility to ensure that it remains safe, secure, and well maintained.
We expect our Administrative Manager to have the following qualifications:
- Bachelor’s degree in business administration, or a certification in Project or Office Management, or significant and successful office leadership experience.
- Minimum 5 years of administrative or office management experience, preferably in a design or construction industry.
- Experience in providing support for engineers, architects, or general contractors for the built environment.
- Advanced knowledge of productivity tools, including Microsoft Office Suite and project information management platforms.
- Extremely effective communication skills with a talent for operating across different levels of an organization.
- Exceptional leadership and time, task, and resource management skills.
- Ability to plan for and keep track of multiple projects and deadlines.
- Highly dependable and trustworthy.
- The Administrative Manager position is a full-time, onsite position.
Our offices are located in three of the most beautiful and exciting cities in the West -- Albuquerque, NM, Mesa, AZ and Colorado Springs, CO.
To be considered for this role, please apply via the link and attach your resume and cover letter to your application.
B&P is an Equal Opportunity Employer. We've been named a 2024 Top Workplace by the Albuquerque Journal for our culture that values its people and amplifies talents.
Top Skills
Microsoft Office Suite
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
B&P is known for providing the highest quality mechanical, electrical, plumbing, controls, technology and energy engineering services to government and commercial projects. We are pioneers in integrating cutting-edge technology, and are early adopters of new methods in our industry. With a commitment to excellence, performance, and sustainability, B&P consistently delivers outstanding solutions for clients, the community, and for the life of a building.
RANKINGS
• Design Firm of the Year, ENR-Southwest, 2017
• Top MEP Engineering Firms, No. 4, ENR Southwest, 2022
• Giants 300 Report, No. 49, Building Design + Construction, 2021
• MEP Giants, No. 80, Consulting-Specifying Engineer, 2021
