The Role
Supervises administrative staff and manages division-wide business systems, processes, reporting, billing coordination, payroll liaisons, supplies, facility maintenance, and fiscal planning. Ensures operational continuity, evaluates process effectiveness, resolves reporting and workflow issues, supports budgeting, and maintains adherence to standardized business practices across multiple sites.
Summary Generated by Built In
Job Description:
ESSENTIAL JOB FUNCTIONS
- Supervises assigned business professional staff members within designated division, including hiring and training, delegating work, evaluating job performance, and assuring continuity/back-up of division's business operations.
- Maintains division's business systems and processes (e. g., scanning, data entry, billing, daily deposits, scanning, consistent with SCS's standardized business practices; regularly evaluates division's business systems and processes to ensure adherence to SCS's standards; identifies and resolves problems with existing business systems and processes and, as needed, makes recommendations for improving existing systems and processes.
- Runs, or ensures that others run, miscellaneous division-wide daily, weekly, and monthly reports (e.g., division productivity and caseload) and, upon request, special reports (e.g., no-show, billable services by individual staff); assesses validity of division-wide reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies
- Ensures that every site within division has functional business systems in place for maintenance and repair of work site and equipment and management of office supply inventory.
- Ensures that every site within the division has designated liaison to Payroll. ·
- Ensures that every site within division has designated liaison to Accounts Receivable, performing various billing functions (e.g., grants, case management)
- Monitors division's fiscal status and participates in planning/budget development process.
EDUCATION
- Completion of specialty program of 18 months'- to -3 years' duration in Business, Office Administration, or a related field.
- Associate’s degree in business or related field, preferred.
EXPERIENCE
- Six-to-eight years' administrative experience, performing administrative or business professional tasks.
- Four years’ experience supervising others performing similar business professional work.
REQUIREMENTS
Advanced knowledge of Microsoft Office Suite.
COMPANY OR PERSONAL VEHICLE USAGE: Yes
Time Type:
Full timeSkills Required
- Completion of an 18-month to 3-year specialty program in Business, Office Administration, or a related field
- Associate's degree in Business or a related field
- Six to eight years of administrative experience performing administrative or business professional tasks
- Four years of experience supervising others performing similar business professional work
- Advanced knowledge of Microsoft Office Suite
- Ability to use a company or personal vehicle
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The Company
What We Do
Seven Counties Services is a Kentucky-based Community Mental Health Center and nonprofit behavioral-health provider. It delivers mental and behavioral health care, substance-use and addiction recovery treatment, developmental and intellectual-disability services, crisis support, and primary care to children, adults, and families across Bullitt, Henry, Jefferson, Oldham, Shelby, Spencer, and Trimble counties. Its mission is to promote health, hope, and recovery while strengthening communities.
