Administrative Coordinator, Senior - MEC

Position Responsibilities: 

• Primary Light Vehicle, Pisten Bully, and Mattrack trainer for all grantees and support personnel on proper safe use of vehicles.   

• Schedules training classes for ASC, NSF and other support personnel when they arrive in McMurdo.   

• Manages the pool of trucks and track vehicles, to include data management, scheduling, tracking use, and keeping the vehicles clean. 

• Inputs data into the Training Database.   

• Coordinates weekly staff safety training. 

• Maintains inventory of capital equipment, including allocation and tracking. 

• Determines mechanical problems and necessary services by listening to customer's description of symptoms; clarifying description of problems; conducting inspections; taking test drives; checking vehicle maintenance records; examining service schedules. 

• Prepares Work Orders (WO) by validating discrepancies describing symptoms, problems, and causes discovered, as well as repairs and services required, obtaining approval signatures 

• Maintains customer rapport by explaining estimates and expected return of equipment; answering questions and concerns; scheduling maintenance times with customer 

• Maintains equipment records by recording problems and corrective actions planned. 

• Coordinates hazardous cargo certification of MEC equipment with USAP Cargo. 

• Updates job knowledge by participating in educational opportunities and reading manufacturers' publications. 

• Enhances organization reputation by accepting ownership for accomplishing new and different requests.  Explores opportunities to add value to customers experience and level of service. 

• Maintains a safe workplace program and ensures that safety is the highest priority in the workplace.  

• Performs other duties as required. 

Required Education, Experience, Certificates and Licenses: 

• High School diploma or GED 

• Minimum of four (4) years’ experience in a secretarial or administrative position 

Expected Skills and Competencies:  

• Proficient using Microsoft Office Word; ability to accurately document changes to work orders and timesheet software programs.  

• Must have excellent verbal, written and interpersonal communication skills; proficient at communicating to management, staff, colleagues, and Program Officials. 

• Critical problem-solving and decision-making ability; able to work under minimal supervision. 

• Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working in extreme outdoors weather conditions. 

• Must be able to solve problems quickly, safely, and effectively.  

• Attention to detail extremely important. 

Preferred:  

• Bachelor’s Degree or higher education  

• Experience in vehicle/equipment operation 

• Able to speak publicly in a classroom setting  

• Self-motivator and seeks out tasking when needed 

Physical and/or Other Requirements: 

• Willingness and ability to deploy to Antarctica for extended periods  

• Successful completion of Medical and Dental examinations required by the NSF for deployment to Antarctica 

• Successful completion of drug screening and background check required by employer 

• Successful completion of Federal Background Check required by the NSF 

• Must be willing and able to lift and move items, parts, assemblies, and equipment up to the safety regulation maximum as required by the position.  

• Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working outdoors in extreme cold as required by the position.  

• Must participate in community programs, such as “house-mouse” (chores), “daisy-picking” (cleaning-up around the station), recycling efforts & safety objectives.  

• Valid Driver’s License issued in the United States 

• Must be able to obtain and maintain facility credentials/authorization. Note: US Citizenship is required for facility credentials/authorization at this work location.