Administrative Coordinator - Public Affairs

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
 

At Gilead, Creating Possible drives everything we do. It’s evident in our mission and core values. This is how we built a culture of excellence that is fueled by a passion for improving the lives of people around the world and advancing the care of patients suffering from life-threatening diseases.We are driven to develop lifesaving products that make a difference for patients around the world. Every day, we to transform the promise of science and technology into breakthrough, innovative therapies that have the power to cure, prevent or treat disease. As a research-based bio pharmaceutical company, we are revolutionizing healthcare by bringing medicines to patients in the areas of high unmet need including HCV and other Liver diseases, HIV/AIDS, Hematology, Oncology, and Inflammatory Diseases. When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives.

The Role:

The Public Affairs team is a critical function within Gilead Spain and Portugal, providing advice across internal and external communications, and patient advocacy. This team works across all therapy areas, corporate reputation, social media and external engagement. You will not only support the team on critical administrative tasks but own and implement our corporate giving initiatives across medical and community groups, along with strategic corporate communications. This role is responsible for day-to-day implementation of Gilead’s ongoing corporate giving initiatives, closely working with colleagues in Public Affairs (across the therapy areas) to execute in a timely and accurate fashion, with maximum impact on our partners. You will also provide administrative leadership, support, and financial management of the Grants Committee (corporate giving), including the development of best practices and guidance to the entire affiliate. Reporting to the Senior Director, Public Affairs, this person’s primary responsibilities will be:

Grants Committee

• Administrative oversight and management of all Public Affairs Grant and donations program
• Managing and liaising with all applicants from beginning to end of the process
• Working closely with Legal, Medical, and other colleagues to ensure alignment and the appropriate disclosures are made
• Financial oversight and management of the Grants Agreements, ensuring all administration, POs and GRC OpEx tracking/reporting
• Act as the first point of contact for external parties and potential applicant
• Ensure the Grants Committee website is up-to-date and relevant for applicants

Team admin and Finance Management

• Supporting the team on a variety of approval systems and processes, from contracting, to POs, to Veeva, etc.
• Assist with compliance approvals and liaise with agencies and internal staff to ensure that items are uploaded on to the compliance system, Veeva
• Day to day support of the Public Affairs Budget/OPEX
• Assist with additional ad hoc duties when required

Knowledge, Experience and Skills:

• Typically requires a BA degree in communications, liberal arts, business or science-oriented field and at least 2 years of administration experience in the healthcare/pharmaceutical sector, experience within Corporate Giving & Communications is an asset
• A solid understanding of proven administration experience within a fast-paced team and proven ability to understand and clearly communicate on internal communications
• Ability to manage relationships with a high number of internal and external stakeholders
• Sound judgment and analytical skills, and strong team player
• Strong project management capabilities, including the ability to balance multiple, high-urgency projects simultaneously and working in a matrix environment.
• Innovative approach, willingness to learn & adopt new ideas and resilience under pressure will be a distinct advantage in the role
• Proven knowledge of pharmaceutical processes and systems would be advantageous
• Fluent in English is an asset

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.