About this role
Background:
We are seeking an Administrative Business Coordinator to support the Aladdin Product Engineering organization, based in London.
Summary:
The Aladdin Product Engineering organization is seeking an Administrative Business Coordinator to support senior leaders within the team. We are looking for a great teammate with a positive, proactive attitude who is deeply motivated and able to thrive in a busy working environment with senior leaders, scale across large teams, and partner with other administrative professionals.
Key Responsibilities
- Demonstrate thoughtful management of team members’ time against priorities and ensure that they are prepared for meetings, including anticipating conflicts and making recommendations regarding calendar prioritization, delegation, and organization.
- Arrange and oversee travel (flights, hotels, cars, etc.) using Concur and anticipate any necessary background materials needed in advance of their meetings, i.e., detailed travel itinerary, directions and verified meeting/contact details.
- Ability to demonstrate flexibility and problem-solving skills to adjust and prioritize schedules based on last-minute changes.
- Drive key deliverables and open items to completion, adeptly managing complex and high-volume calendars and providing strategic calendar management support.
- Serve as the main point of contact for external visitors and coordinate with operational teams to ensure compliance with security protocol/procedures.
- Ability to handle sensitive matters with a high level of confidentiality and discretion.
- Understanding the team’s priorities and strategies and optimizing your role in administration to support these goals.
- Partner closely with leads and COO to organize and handle logistics for internal/external meetings, team events, strategy sessions, and town halls.
- Build and maintain good business relationships with executives and administrative staff across the organization.
Skills & Qualifications:
- A minimum of 2-4 years of relevant administrative experience.
- The ability to be forward thinking: identify what needs to be done and act before being asked.
- Excellent communication skills (written and verbal) and a high-level of emotional intelligence.
- A strong proficiency in Microsoft office and collaboration tools; a curiosity in new technology.
- A proactive mindset, capable of identifying operational efficiency and implementing new procedures, approaches, and technology to make improvements across the team.
- Absolute discretion and appropriate handling of highly sensitive and confidential information alongside demonstrating the highest standard of conduct, performance, and business ethics.
- Proficiency working with automated expense tracking and online travel; experience using Concur preferred.
- Communicates with a can-do attitude, while remaining agile and flexible to understanding priorities and demonstrating the ability to stay composed under pressure.
Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.
For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock
BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.
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What We Do
As the world’s largest asset manager, BlackRock partners with investors around the globe to help them (and those on whose behalf they invest) plan for life’s most important goals – like retirement, home ownership and their children’s education. Our clients range from governments, foundations and other large institutions to those investing on behalf of individuals, including firefighters, nurses, teachers and factory workers. BlackRock was founded with the idea of creating a better asset management firm — one that was purpose-driven, focused on clients and risk management, and propelled by data and technology. Our breakthrough Aladdin® platform is BlackRock’s technological backbone, helping investors see and manage their whole portfolios in one place – from constructing investments to monitoring risk and executing trades. Used by hundreds of external institutions around the world, Aladdin combines powerful analytics and a common language to help investment teams make faster, more informed decisions across public and private markets. It’s a key part of our business and one of the reasons we’re trusted to manage more assets than any other investment manager today. At BlackRock, we challenge conventions and raise the bar for what’s possible. We harness technology to unlock new solutions, simplify complexity, and deliver investment strategies that meet people where they are. Whether it’s retirement planning, wealth building or navigating market shifts, we’re here to help clients invest more easily, more affordably and with more choice as we chart a path toward financial well-being together. Learn more: Careers.BlackRock.com
Why Work With Us
Without our people, technology is irrelevant. When we combine the power of people with the power of technology, we amplify our ability to create better outcomes for our employees, clients, shareholders and society alike.
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