Key Responsibilities:
- Calendar Management: Maintain a complex and ever-changing calendar, proactively rearranging and rescheduling meetings based on priorities.
- Meeting Preparation: Review schedules and ensure the person you are supporting is prepared, coordinating all appropriate team members/attendees with required materials.
- Communication: Maintain department distribution lists and provide accurate, complete, and timely management of phone and email messages.
- Expense Management: Manage expense reports and order/inventory department office supplies as needed.
- Travel Coordination: Maintain travel arrangements and reimbursement support.
- Professional Representation: Represent the department with a consistent and high level of professionalism, interacting with senior leaders and stakeholders from other divisions.
- Special Projects: Participate in special projects and perform other duties as assigned.
Qualifications:
- Experience: Minimum of 3 years of administrative or related experience, preferably in a medium to large size organization.
- Education: High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred.
- Skills: Ability to follow established procedures and guidelines, with the opportunity to exercise independent judgment. Ability to take direction, be adaptable, and balance multiple priorities across different leaders. Strong time management, attention to detail, organizational skills, and verbal/written communication are essential. Ability to multitask and handle confidential information with discretion. Strong organizational and interpersonal skills. A positive and collaborative demeanor. Resourcefulness and proactiveness, always seeking to improve and identifying opportunities to contribute more. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and tools such as SharePoint and Teams.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.About Vanguard
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
Skills Required
- Minimum of 3 years of administrative or related experience
- Experience in a medium to large size organization
- High school diploma or equivalent combination of training and experience
- Associate degree or related degree
- Ability to follow established procedures and exercise independent judgment
- Ability to take direction, be adaptable, and balance multiple priorities
- Strong time management, attention to detail, and organizational skills
- Strong verbal and written communication skills
- Ability to multitask and handle confidential information with discretion
- Strong interpersonal skills and a positive, collaborative demeanor
- Resourcefulness and proactiveness, identifying opportunities to contribute more
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Familiarity with SharePoint and Microsoft Teams
Vanguard Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Vanguard and has not been reviewed or approved by Vanguard.
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Retirement Support — Retirement support appears unusually strong through a 401(k) design that includes a match plus an additional employer contribution, which can materially lift long-term total rewards. HSA seeding and an enhanced employer match further strengthen the savings-and-benefits value of the package.
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Wellbeing & Lifestyle Benefits — Wellbeing and lifestyle support is reinforced by a sizable annual FlexFund stipend that can be applied across many day-to-day categories such as fitness, childcare, and other personal expenses. On-site or virtual clinics and fitness options add practical health and wellness convenience.
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Affordable Benefits — Healthcare and related benefits are positioned as comparatively affordable via heavily subsidized medical plans and broad coverage options. This affordability can offset moderate base pay for employees who place higher value on out-of-pocket cost reductions.
Vanguard Insights
What We Do
We are a community of 30 million who think – and feel – differently about investing. Together, we’re changing the way the world invests. Since our founding in 1975, helping our investors achieve their goals is our sole reason for existence. With no other parties to answer to and therefore no conflicting loyalties, we make every decision—like keeping investing costs as low as possible—with only your needs in mind. Vanguard is one of the world's largest investment companies, offering a large selection of high-quality low-cost mutual funds, ETFs, advice, and related services. Individual and institutional investors, financial professionals, and plan sponsors can benefit from the size, stability, and experience Vanguard offers. As of April 30, 2019, we managed more than $5.6 trillion in global assets. In addition, we have 189 funds in the United States and 225 funds in global markets. For Commenting Guidelines & Important information, visit here: http://vanguard.com/linkedin Vanguard Marketing Corporation, Distributor.
