Job Title
Administrative Associate IIIAgency
Texas A&M Agrilife Extension ServiceDepartment
Wildlife ServicesProposed Minimum Salary
$15.85 hourlyJob Location
Fort Stockton, TexasJob Type
StaffJob Description
Job Description SummaryThe Administrative Associate III works under general supervision and provides complex administrative support work.
ResponsibilitiesResponsible for managing the administrative tasks associated with the management of a district office.
Processes new employee applications.
Assists the district supervisor with training employees in the completion of various documents such as travel vouchers, weekly reports, declarations of service, and management information system (MIS) work task reporting.
Establishes and maintains follow-up procedures for obtaining monthly reports and other information from field employees.
Opens and reviews all mail to determine proper distribution. Dispatches outgoing mail including parcel post, certified, overnight, and registered material.
Provides current information for cooperative billing cycles to the state office.
Maintains pesticide use reports.
Keeps track of the accountable equipment inventory in use within the district.
Serves as the office receptionist.
Responsible for issuing wildlife damage management equipment to persons requesting assistance.
Maintains a working relationship with cooperators to include county judges, county commissioners, trapping clubs and associations as well as the general public.
Maintains current information in reference to billing and provides data to the Secretary/Treasurer of the Wildlife Damage Management Fund.
Provides the District Supervisor with needed information received from cooperators to facilitate the best damage management techniques.
Responsible for providing timely and accurate time and attendance information for state and cooperative personnel. With delegation from the district supervisor, takes action on employee requests for leave. Submits time and attendance information for federal employees to the State Office.
Reviews training requirements to ensure that district employees complete mandated training within established deadlines.
Assists the district supervisor in maintaining an inventory of drugs and sensitive products for use in wildlife damage activities.
Other duties as may be directed.
Required Education and Experience:
High school diploma or equivalent combination of education and experience.
Three years of related experience.
Required Knowledge, Skills and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Ability to work with sensitive information and maintain confidentiality.
Strong interpersonal and organizational skills.
Preferred Knowledge, Skills and Abilities:
Proficient on both and PC and MAC.
Ability to work in the following programs: InDesign, QuarkXpress, Illustrator, Photoshop, Acrobat, Word, and Powerpoint.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Skills Required
- High school diploma or equivalent combination of education and experience
- Three years of related experience
- Knowledge of word processing, spreadsheet, and database applications
- Ability to multitask and work cooperatively with others
- Strong verbal and written communication skills
- Ability to work with sensitive information and maintain confidentiality
- Strong interpersonal and organizational skills
- Proficient on both PC and Mac
- Ability to work in InDesign, QuarkXPress, Illustrator, Photoshop, Acrobat, Word, and PowerPoint
- Subject to criminal history investigation and institution verification of credentials
What We Do
Texas A&M University has a proud history that stretches back to 1876 when The Agricultural and Mechanical College of Texas became the first public institution of higher learning in the state of Texas. Nestled in the heart of the Houston-Dallas-Austin triangle, Texas A&M University at College Station is the state's largest university, with nearly 65,000 students calling Aggieland home, and another 5,200 Aggies are studying at branch campuses in Galveston, Texas, and Doha, Qatar. Texas A&M's designation as a land-, sea-, and space-grant institution reflects the superior quality and diverse range of research and innovation occurring on campus daily. Texas A&M boasts a strong military tradition, having contributed men and women in uniform to every armed conflict since the Spanish-American War. More Aggies commission as officers into the U.S. Armed Forces than any other school outside of the U.S. military academies every year. Student-athletes represent Texas A&M across 18 sports within the Southeastern Conference. Additionally, the George H.W. Bush Presidential Library and Museum is located on Texas A&M's campus, as is the President and First Lady’s final resting places. Quick to offer a cheery "Howdy!" to any visitor, Aggies pride themselves on their hospitality and strive to live out the University's core values of respect, excellence, leadership, loyalty, integrity, and selfless service. To learn more about employment opportunities at Texas A&M, visit https://jobs.tamu.edu
