Administrative Assistant

Summary:  

We are seeking a highly organized, proactive Administrative Assistant to provide cross-functional support across accounting, operations and human resources. This role is central to keeping daily business functions running smoothly and supporting multiple leaders in a fast-paced environment.

This position is intentionally designed to flex based on experience and strengths. The role may lean more heavily into:

• Front Desk & Accounting Support (AP/AR, invoicing, reporting), OR
• Operations & HR Support (scheduling, employee coordination, reporting, compliance)

The ideal candidate brings strong administrative fundamentals, attention to detail, and the ability to manage multiple priorities while serving as a reliable point of coordination across departments.

Core Administrative Responsibilities (All Candidates)

• Track action items and follow-ups across departments
• Support leadership with reporting, presentations, and administrative tasks 
• Maintain organized records, files, and shared documentation 
• Coordinate meetings, schedules, and internal communications 

Front Desk & Accounting Responsibilities (Depending on Experience)

• Answer incoming phone calls and route inquiries appropriately
• Greet and assist guests at the front window and manage the will-call doorbell
• Monitor and manage the general company voicemail and info email inbox
• Maintain company phone lists, extension lists, and on-call schedules
• Provide AR override codes in accordance with company policy
• Assist with entering and depositing customer checks
• Update customer accounts (payment terms, contacts, etc.)
• Respond to statement and invoice requests
• Create and maintain AR customer folders

Operations & HR Responsibilities (Depending on Experience)

Operations (Driver / Warehouse) Support

• Prepare reports for operations metrics, compliance, and audits
• Maintain operational records (licenses, certifications, safety documentation)
• Support supplies inventory, equipment, and vehicle documentation tracking
• Assist with onboarding drivers and warehouse team members in coordination with HR

Human Resources Support

• Maintain employee files and HR records (digital and physical) 
• Assist with EE onboarding and offboarding (paperwork, systems access, orientation coordination) 
• Assist with benefits administration, open enrollment support, and employee inquiries 
• Provide administrative support for employee communications, memos, and policy acknowledgments 
• Support company culture initiatives – assist in planning, coordinating and executing 
• Assist with recruiting administration (posting jobs, scheduling interviews, tracking candidates)

Shared Administrative & Organizational Support

• Assist with special projects that span people, culture, and operational efficiency
• Track action items and follow-ups across HR and Operations initiatives
• Maintain organized filing systems and shared drives
• Identify opportunities to streamline administrative processes between department

Remember, you are a representative of Elite Brands of Colorado and being professional and courteous to all employees and customers is part of the responsibility of this position!

Qualifications

• 2+ years of administrative experience in one or more of the following:
  • Accounting & Office Support
  • Operations & Logistics Support
  • Human Resources Support 
• Strong organizational and time-management skills with the ability to prioritize competing needs 
• High attention to detail and discretion when handling confidential information 
• Proficiency with Microsoft Office (Outlook, Word, Excel) and learning new systems 
• Strong communication skills and a collaborative mindset 
• Ability to work independently while supporting multiple leaders

Why Join Us

• Stable, team oriented work environment 
• Broad exposure to human resources, operations, accounting and office administration 
• A role where your organization, initiative, and follow through make a visible, daily impact 
• Opportunity to work closely with leadership and gain cross departmental experience 
• Passionate, collaborative, and fun loving culture that values people and teamwork

Timeline

We will begin contacting candidates after the July 4th weekend.  The position will remain open until filled. 

Qualifications

• 2+ years of administrative experience in one or more of the following:
  • Accounting & Office Support
  • Operations & Logistics Support
  • Human Resources Support 
• Strong organizational and time-management skills with the ability to prioritize competing needs 
• High attention to detail and discretion when handling confidential information 
• Proficiency with Microsoft Office (Outlook, Word, Excel) and learning new systems 
• Strong communication skills and a collaborative mindset 
• Ability to work independently while supporting multiple leaders