The Administrative Assistant provides support to the Program Director. S/he should be detail-oriented with strong organizational skills. The Administrative Assistant will utilize and develop many systems that correspond directly with daily business operations.
Primary Responsibilities
- Works closely with Program Director to ensure staff and children files are maintained to a compliant state per licensing requirements
- Oversees center Procare account (such as processing weekly billing, creating/editing accounts, and updating data tracking information)
- Reports out weekly attendance for payment by using state publicly funded system and relays missed attendance to parents to correct
- Compiles and submits monthly USDA food program report
- Maintains confidentiality regarding all staff and families in the program
- Supports Program Director with Head Start and Early Head Start requirements (data entry, enrollment, billing, etc.)
Daily Operations
- Greets families and children as they enter and exit the building
- Completes office, food, and classroom supply orders as needed
- Demonstrates a commitment to diversity, equity and inclusion with the ability to work directly with people from diverse racial, ethnic, and socioeconomic backgrounds
Other duties as assigned
Minimum Education, Experience and Other Skill Requirements:
- HS diploma or equivalent (GED) required, associate degree in a related field preferred.
- Requires proven experience of at least two years in an office administrative role.
- Excellent time management skills and the ability to prioritize work, while maintaining attention to detail in a fast-paced environment are essential.
- Proficiency in Microsoft Office applications including Excel and Word required with a minimum typing skill of 50 WPM.
- Knowledge of Procare, Kinderconnect, and similar systems are preferred, but not required.
Physical demands:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to:
Regularly required to sit, stand, walk, bend and lift objects of up to 20 pounds.
Qualifications
Skills Required
- High school diploma or GED
- Associate degree in a related field
- At least two years experience in an office administrative role
- Proficiency in Microsoft Office applications including Excel and Word
- Minimum typing speed of 50 WPM
- Knowledge of Procare, Kinderconnect, or similar systems
- Excellent time management and ability to prioritize in a fast-paced environment
- Maintain confidentiality regarding staff and families
- Ability to greet families and children and perform light lifting up to 20 pounds
What We Do
Learning Grove develops and supports innovative quality learning experiences that empower children, youth, and families across diverse communities. It is a non-profit organization providing educational services in Northern Kentucky and Southwest Ohio for over forty years.
