POSITION OVERVIEW:
This role is located at our Durham Centre location in Ajax. The role provides administrative support and help to ensure smooth day to day operations of the office and reports directly to the Regional Director, Operations – East GTA team.
RESPONSIBILITIES:
Assisting the Property Management team with administrative work and providing coverage when needed;
Greet tenants, contractors and visitors and be the first point of contact for their inquiries;
Perform administrative tasks that including answering phones, mail pick up, scheduling and receiving deliveries and setting up meetings;
Update the site contact and insurance information database for all tenants. Ensuring that the information is kept current and accurate;
Update the site contractor information database and collect their insurance and WSIB information;
Create memos and other internal communication;
Create purchase orders (POs), processing cheques and EFTs, updating invoices, and tracking payments to vendors as required;
Assist in the onboarding new tenants;
Assist with tenant events;
Maintain the kitchen and washroom areas and purchase perishable supplies;
Purchase office supplies as required;
General filing and maintenance of files;
Log and maintain lost and found;
Ensure office is open and readily accessible on schedule and coverage maintained;
Other duties / projects as required.
QUALIFICATIONS:
Minimum 1 year experience in an administrative role;
Proven verbal and written communication skills;
Proficient in Word, Excel and Outlook;
Proven organizational skills and ability to meet deadlines;
Detail-oriented;
Exceptional customer service skills;
Able to work both independently and as part of a team.
Skills Required
- Minimum 1 year experience in an administrative role
- Proven verbal and written communication skills
- Proficient in Word, Excel and Outlook
- Proven organizational skills and ability to meet deadlines
- Detail-oriented
- Exceptional customer service skills
- Able to work both independently and as part of a team
What We Do
At RioCan, we create spaces where we can all prosper. RioCan [TSX: REI.UN] is one of Canada’s largest real estate investment trusts. With a clear strategy, entrepreneurial spirit, and an unparalleled track record that spans over 30 year, we harness Canada’s most adaptable property portfolio and development pipeline to create vibrant community spaces where people want to shop, live, work and play. RioCan’s team is always looking ahead, anticipating trends, and adapting our portfolio to strengthen our market position. Focused on serving high density areas, our strategy for long-term growth builds on our foundational strengths, and creates opportunities to enhance value for our tenants, partners, and unitholders
