Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, has an immediate opening for a full-time Administrative Assistant in our Miami, FL office. This is an excellent opportunity for a detail-oriented administrative professional to join a fast-paced legal environment and play an integral role in supporting our litigation teams.
About the RoleThe Administrative Assistant is responsible for the processing, tracking, and management of subpoenas and related documents, working closely with attorneys, clients, and third-party providers. This position is ideal for someone who thrives on organization, accuracy, and communication, and who has previous experience in a law firm or court setting.
Key ResponsibilitiesReceive, review, and process incoming subpoenas and related legal requests
Prepare and issue outbound subpoenas under attorney direction
Track and manage the status and disposition of subpoenas, ensuring timely follow-up and documentation
Communicate with clients, witnesses, experts, and medical providers as needed to coordinate records
Assist attorneys in responding to inquiries regarding subpoenaed information
Maintain organized and updated case files and documentation
Prepare and bill time entries accurately, including invoice processing
Support other administrative team members and departments when needed
Perform other clerical or administrative tasks as assigned
Minimum 2 years of experience in a clerical role within a law firm or court environment, specifically handling subpoenas
Strong knowledge of subpoena procedures, legal terminology, and billing practices
Proficiency in Microsoft Word, Outlook, and Excel
Strong organizational and time-management skills with the ability to manage competing priorities
Excellent written and verbal communication skills
Ability to work independently and exercise sound judgment in time-sensitive situations
High School Diploma or equivalent required
This position involves primarily sedentary work, including extended periods of sitting, use of computers and office equipment, and occasional standing, reaching, or lifting of items up to 20 pounds.
Work EnvironmentThis role is based in a professional indoor office environment with standard business hours. The employee may experience varying noise levels and occasional interruptions.
What We OfferCompetitive salary, commensurate with experience
Comprehensive benefits package for full-time employees, including:
Medical, dental, and vision insurance
Employer-paid life and short-term disability insurance
401(k) plan with employer match
Paid vacation and holidays
If you are a reliable and detail-oriented professional with subpoena handling experience, we invite you to apply and become part of a respected legal team.
Submit your resume for immediate consideration.
QPWB is an Equal Opportunity Employer.
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Skills Required
- Minimum 2 years clerical experience in a law firm or court environment handling subpoenas
- Strong knowledge of subpoena procedures and legal terminology
- Knowledge of billing practices and accurate time entry/invoice processing
- Proficiency in Microsoft Word, Outlook, and Excel
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to work independently and exercise sound judgment in time-sensitive situations
- High School Diploma or equivalent
What We Do
Over the past 25 years, QPWB is one of the fastest-growing law firms in the US. Though a strategy hinged upon providing the best legal problem-solvers throughout the country, the firm has brought in different and unique talent and, as a by-product, has become the largest minority-owned firm in the nation. We offer a comprehensive range of legal services to both public and private companies, insurance carriers, professionals, entrepreneurs, and individuals. With access to a network of 500 attorneys nationally, our areas of practice cover a wide spectrum and include focuses in over 130 different areas of law for our clients. QPWB is known for its ability to defend businesses in various liability and tort actions such as premises liability, products liability, construction claims, and more. We also have a robust professional liability practice representing healthcare providers, legal professionals, and other service providers. The firm also handles complex securities and broker-dealer matters, including public offerings and SEC representations. We operate through a tightly integrated network of 49 offices nationwide, strategically located in major metropolitan areas, and provide admittance in nearly every US state and territory. Additionally, we maintain of-counsel relationships with various other law firms across the United States, which enhances our capability to provide comprehensive legal services on a national scale and beyond.
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