Administrative Assistant

Be a part of our Martin Equipment family!
Martin Equipment is a family-owned John Deere Construction Equipment dealership with nearly 100 years of service and growth.

We are currently seeking a reliable and detail-oriented Administrative Assistant to support our Dubuque location. This role plays a key part in keeping daily operations running smoothly by providing administrative, accounting, and customer support across multiple departments.

This position is ideal for someone who enjoys a fast-paced environment, delivers excellent customer service, and takes pride in organization, accuracy, and teamwork.

Schedule: Monday–Friday | 7:00 AM – 4:00 PM
Location: Dubuque, IA
Compensation: Competitive pay

• Balance daily cash sales and petty cash
• Reconcile monthly bank statements and credit card expenses
• Code invoices and coordinate with Accounts Payable
• Support sales paperwork and documentation processing
• Process rental transactions and equipment status reports
• Assist with HR communications and new employee onboarding
• Process John Deere parts invoices
• Serve as the first point of contact by answering and directing incoming calls
• Greet and assist customers and visitors in a professional, welcoming manner

• Run reports to support inventory and department needs
• Maintain organized filing systems
• Manage office equipment and supplies
• Handle incoming/outgoing mail for the branch
• Complete occasional parts runs for the Parts Department
• Assist with branch events, luncheons, and celebrations
• Support additional administrative tasks as needed

Education & Experience

• High School Diploma or GED required
• Associate’s degree or business-related education preferred
• 1–3 years of administrative or related experience

Skills & Abilities

• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)
• Strong communication and customer service skills
• High level of professionalism and attention to detail
• Ability to prioritize, stay organized, and manage multiple tasks
• Self-motivated with the ability to work independently
• Demonstrates integrity, dependability, and a positive attitude

• Office-based role using standard office equipment
• Ability to sit for extended periods
• Occasional lifting up to 25 lbs.
• Must have valid driver’s license
• PPE required when entering designated shop/field areas

At Martin Equipment, you’re more than an employee—you’re part of a team that values hard work, respect, and doing the job right. We take pride in supporting our employees and creating opportunities for growth across all locations.

BENEFITS:

• Eligibility: Newly hired employees are eligible for benefits on the first of the month following 60 continuous days of employment.
• Health Insurance: 100% company-paid health insurance premium for employee and family.
• Life Insurance: $40,000 company-paid life insurance and AD&D.
• Additional Insurance: Employee-paid dental, vision, disability, and voluntary life insurance, and flexible spending account option available.
• Retirement Plan: 401k retirement plan with company match up to 4%.
• Paid Time Off: Company-paid holidays and paid vacation.

EOE

Job Type: Full-time, Non-Union