Administration Operations Specialist
Job Type:Full Time
Disclaimers:
- This is not a remote position.
- We are interested in every qualified candidate who is eligible to work in the United States.
Schedule:Monday-Friday
Flexible hours
Location:In-office - Henderson, NV
Salary:$50,000 / year
About the Role:Red Dog Media is a marketing company in Henderson, NV, looking for an additional Administration Operations Specialist to help keep our workplace running smoothly, thoughtfully, and efficiently.
This role is a key part of our day-to-day operations. You’ll support the people, processes, spaces, and systems that help our team do great work. From coordinating office needs and onboarding details to supporting internal programs and cross-functional teams, you’ll be the kind of person who notices what needs to be done and helps make it happen.
Your Impact:Coordinate office operations, including inventory ordering and stocking, supply management, onboarding logistics, and employee portal updates
Help keep our workplace running by supporting facility maintenance, vendor relationships, and asset tracking
Maintain internal programs and culture initiatives, including events, merchandise, and office communications
Leverage AI to innovate, automate, and streamline process improvements
Provide dependable cross-functional support across Front Desk, Kitchen, Branding, Recruiting, HR, Finance, and Legal
No two days look exactly the same in this role, and that’s part of the fun. Here’s a look at what you might be working on:
Covering shifts at the front desk reception, including answering the doorbell, directing deliveries & guests, and restocking inventory
Placing kitchen, office supply, snack, and specialty inventory orders
Jumping in to support front desk scheduling or kitchen meal coordination
Reaching out to a vendor to schedule facility maintenance for the gym, kitchen, or office equipment
Coordinating onboarding logistics, including welcome kits, announcements, account invites, employee profiles, and headshot scheduling
Updating internal TV displays, company decks, or assisting with a social media post
Planning logistics for an upcoming company event like a social hour, March Madness, or the Annual 5K
Coordinating hotel arrangements for remote employees
Maintaining trackers for processes such as reimbursements, travel, and education records
Processing petty cash reimbursements
Tracking and logging credit card receipts and monitoring payment flow for Finance
Handling customer inquiries for the Legal and Compliance Team
Reviewing resumes or grading assessments for the Recruiting Team
Running errands
Special projects
Want an inside look at life at Red Dog Media?
Check out this video: Inside Red Dog Media
Who You Are:Our team values diverse backgrounds, different experiences, and people who are excited to grow. We care about ownership and alignment with our core values — Be a Problem Solver, Be Curious, Be a Championship Teammate, and Be Better Than Yesterday.
If your experience could transfer well to this role and the traits below sound like you, we encourage you to apply:
Bachelor’s degree or higher
Proven experience as an Administrative Assistant or in a similar operational role
Highly skilled in Google Suite, including Sheets, Docs, Gmail, and Calendar
Highly skilled in Microsoft Excel
Advanced experience utilizing AI tools and developing streamlined processes
Strong time management skills with the ability to prioritize competing needs
Flexible and able to adjust smoothly when priorities shift
Self-motivated, accountable, and comfortable taking ownership
Strong verbal, written, and listening skills
Organized, detail-oriented, and solutions-minded
Friendly, professional, and team-first
Able to handle sensitive and confidential information with discretion
Eager to learn, improve, and contribute at a high-performing level
Comfortable working with urgency and staying steady under pressure
- Enjoys independent work, deep focus, and getting into the details
Experience designing graphics via Canva
Familiarity with HR, finance, or legal administrative processes
Project management experience
Microsoft SQL
Exemplify our core values in your day-to-day work
Build positive relationships with your team and colleagues across the company
Communicate clearly and effectively
Follow meeting topics, process new information, and ask thoughtful questions
Complete 1-2 educational courses
Ownership of 2 key processes
Group health care insurance – 100% of employee premium paid by company
Dental & vision insurance available (optional)
401k plan
401k match – immediate vesting up to 5% once eligible
Flexible PTO – encouraged to take 3 weeks of PTO per year
Beautiful office space with live plants and floor-to-ceiling windows
All hardware and software tools provided
Employee development - courses, certifications, workshops etc., provided in order to invest in our employee’s growth
In-office professional chef – prepares breakfast and lunch daily
Requested beverages and snacks stocked
In-office gym space available to all employees
Employee appreciation program
Team Time hangouts – each employee eligible for up to $200/month reimbursed for hanging out with coworkers outside of work
Annual company parties
Regular donations to charity
Skills Required
- Bachelor's degree or higher
- Proven experience as an Administrative Assistant or in a similar operational role
- Highly skilled in Google Suite (Sheets, Docs, Gmail, Calendar)
- Highly skilled in Microsoft Excel
- Advanced experience utilizing AI tools and developing streamlined processes
- Strong time management and ability to prioritize competing needs
- Flexible and able to adjust smoothly when priorities shift
- Self-motivated, accountable, and comfortable taking ownership
- Strong verbal, written, and listening skills
- Organized, detail-oriented, and solutions-minded
- Friendly, professional, and team-first
- Able to handle sensitive and confidential information with discretion
- Comfortable working with urgency and staying steady under pressure
- Enjoys independent work, deep focus, and getting into the details
- Experience designing graphics via Canva
- Familiarity with HR, finance, or legal administrative processes
- Project management experience
- Microsoft SQL
What We Do
In 2007, two brothers decided to fund a new business venture using their poker winnings. A week before inception, Bryce got a fox red labrador retriever puppy named Red. Quickly becoming the center of their universe, the name Red Dog Media was officially born. Today, Red Dog Media focuses on internet marketing; specifically performance marketing, search engine marketing, landing page optimization, and conversion rate optimization. What started with four employees has grown to 55+ people over the past 16 years. Red Dog Media exists to pursue greatness with great people. We believe building a great company starts by surrounding ourselves with talented and driven people. When we begin by elevating those around us, great things will happen
