Administrative Assistant

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

The Administrative Assistant provides operational administrative support to VP-level and other leaders within the Office of the CMO - Solid Tumors. The ideal candidate thrives in a fast-paced, dynamic environment and brings a strong sense of urgency, attention to detail, and excellent communication skills. Success in this role requires the ability to anticipate needs, manage competing priorities, and partner effectively with senior leaders and stakeholders across a global organization.

Essential Functions of the Job:

• Complex Calendar and Scheduling Management: Manage and maintain busy, ever-changing calendars, including prioritization of meetings, coordination across time zones, and proactive resolution of scheduling conflicts.

• Meeting and Logistics Coordination: Schedule and organize internal and external meetings and ensure all logistical details are handled efficiently (as needed)

• Travel Coordination: Arrange complex domestic and international travel, including flights, accommodations, visas, itineraries, and last-minute changes, ensuring a smooth end-to-end experience.

• Expense Management: Prepare, submit, and track expense reports accurately and timely, ensuring compliance with company policies and resolving discrepancies as needed.

• Operational Support: Provide day-to-day administrative support.

• Communication and Stakeholder Management: Serve as a professional point of contact, demonstrating strong written and verbal communication skills while interacting with senior leaders and global stakeholders.
   

Supervisory Responsibilities:  

• NA

Other Qualifications:    

• Experience: 3+ years supporting senior leaders; cross-functional experience preferred

• Calendar & Scheduling: Advanced management of complex, high-volume, multi-time zone calendars

• Travel Coordination: Proven ability to manage domestic/international travel, including logistics, visas, and last-minute changes

• Expense Management: Accurate, compliant expense reporting and reconciliation

• Organization & Execution: Strong ability to manage multiple priorities, meet deadlines, and operate effectively in fast-paced, dynamic environments

• Proactivity & Judgment: Anticipates needs, exercises sound judgment, and escalates appropriately

• Communication & Relationships: Excellent written/verbal communication; builds strong relationships across levels and geographies

• Discretion & Professionalism: Handles sensitive information with confidentiality and professionalism

• Problem Solving: Resourceful, solutions-oriented, and able to quickly resolve logistical challenges

• Tools & Work Style: Proficient in Microsoft Office; highly reliable, adaptable, and team-oriented with a positive, service mindset

Global Competencies

When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

BeOne is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process.  Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeOne Medicines Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, Title I of the Americans with Disabilities Act of 1990, and any other applicable federal, state or local laws, applicants who require reasonable accommodation in the job application process may contact [email protected].