The Role
As an Administrative Assistant, support the US Immigration Team by processing high-volume filings, troubleshooting printing issues, ensuring data integrity, and managing case status in a busy environment.
Summary Generated by Built In
1. General
- Job Title: Administrative Assistant - US Immigration Team
- Type: Contract
- Level: Mid-Level
- Location: Onsite, Building REDW-D
- Workplace: Onsite, 5 days a week
- Duration: ASAP to [End Date], with the chance for extension.
2. About the job
- How do you contribute to the US Immigration Team's high-volume operations and support their visa dependent employees?
- How would you ensure timely processing of high-volume paper filings?
- Do you have experience troubleshooting printing issues in a high-volume environment?
- How do you prioritize and escalate urgent immigration cases effectively?
- Can you demonstrate strong attention to detail and ability to maintain data integrity? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: Our client is a technology company that relies on a skilled US Immigration Team to support their visa-dependent employees' immigration journeys.
- Role Summary: As an Administrative Assistant, you will play a crucial role in the team's high-volume operations, ensuring timely processing of paper filings, troubleshooting printing issues, tracking and updating case statuses, and providing overall support to the team.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Process high-volume paper filings, including collating, copying, distributing, scanning, and mailing
- Troubleshoot high-volume printing issues
- Triage and escalate urgent immigration cases to appropriate teams
- Track, update, and confirm case status within case management software
- Run and analyze case status reports
- Conduct data audits and ensure data integrity
- Provide support for other projects and tasks as directed
- 100% onsite work required
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 1+ years of experience in administrative roles
- BA required in any field
- Proficient in Microsoft Office tools (Outlook, Excel, Word, Teams, and OneNote)
- Ability to handle high-volume operations and work with cross-functional teams
- Strong attention to detail, organizational, critical thinking, and time management skills
- Preferred Skills and Qualifications:
- Experience in building out/documenting processes using OneNote
6. So calling all top performers
- Exciting Opportunity: This role offers a unique opportunity to work with a high-volume US Immigration Team, gaining exposure to the legal profession and the opportunity for autonomy.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please submit your resume online or email it, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion, and we encourage applications from candidates of all backgrounds. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, national origin, disability, age, or genetic information.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected]
Skills Required
- 1+ years of experience in administrative roles
- BA required in any field
- Proficient in Microsoft Office tools (Outlook, Excel, Word, Teams, and OneNote)
- Ability to handle high-volume operations and work with cross-functional teams
- Strong attention to detail, organizational, critical thinking, and time management skills
- Experience in building out/documenting processes using OneNote
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The Company
What We Do
IFG is a global professional services firm providing customized human capital solutions, specializing in staffing, recruiting, and consulting services. They focus on finance, accounting, technology, and executive search roles, serving various industries.
