The Role
The Administrative Assistant will support engineers and project managers with calendar management, travel coordination, expense processing, and general office duties within an AI-focused technology company.
Summary Generated by Built In
1. General
- Job Title: Administrative Assistant 2
- Type: Contract
- Level: Mid-Level
- Location: Redmond, WA
- Workplace: Onsite
- Duration: ASAP to [insert duration], with strong potential for extension.
2. About the job
- How do you effectively support a team of engineers, PMs, and data scientists in their AI experimentation projects?
- How would you ensure smooth calendar management for an executive, while also handling budget and headcount management?
- How do you handle equipment and team support requests to maintain a productive work environment?
- Can you describe your experience in managing opening requisitions and tracking new hires?
- Are you comfortable assisting managers with tasks such as creating PowerPoint presentations and writing emails?
Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: Our client is a technology company focused on AI frameworks and experimentation.
- Role Summary: As an Administrative Assistant 2, you will play a crucial role in supporting the team by managing calendars, coordinating travel arrangements, processing expenses, and providing general office support. You will contribute to budget and headcount management, equipment support, and organizing team morale events.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Manage schedule(s) and coordinate travel arrangements
- Process business expenses and maintain accurate records
- Coordinate meetings and events
- Assist with department financial, personnel, and facility operations
- Procure goods and services, including computer equipment and office supplies
- Provide general office support
- Complete special projects as assigned
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- Minimum 4 years experience with Calendar Management using Outlook
- Minimum 2 years experience with Excel
- Minimum 2 years experience with Equipment support
- Preferred Skills and Qualifications:
- Experience in budget and headcount management
- Strong data organization and communication skills
6. So calling all top performers
- Exciting Opportunity: This role provides the opportunity to work within a great team culture and have a lot of support. You will contribute to impactful projects and initiatives while honing your administrative skills in a dynamic corporate environment.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion in our workforce. We encourage candidates from all backgrounds to apply and provide accommodation for applicants with disabilities.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at **[email protected]**.
Skills Required
- Minimum 4 years experience with Calendar Management using Outlook
- Minimum 2 years experience with Excel
- Minimum 2 years experience with Equipment support
- Experience in budget and headcount management
- Strong data organization and communication skills
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The Company
What We Do
IFG is a global professional services firm providing customized human capital solutions, specializing in staffing, recruiting, and consulting services. They focus on finance, accounting, technology, and executive search roles, serving various industries.
