The Role
As an Administrative Support Specialist, you will manage calendars, handle financial tasks, coordinate travel, and assist with departmental operations for a technology company's team.
Summary Generated by Built In
1. General
- Job Title: Administrative Support Specialist
- Type: Contract
- Level: Mid-Level
- Location: Austin, TX
- Workplace: Onsite
- Duration: ASAP to June 30th, 2026, with strong potential for extension.
2. About the job
- How would you handle multiple administrative tasks efficiently and effectively, while maintaining attention to detail?
- How do you prioritize tasks and manage a busy calendar for a manager and a team?
- How do you ensure smooth travel arrangements and procurement processes for a team?
- How do you demonstrate adaptability and independence in a fast-paced work environment?
- How would you assess your ability to work in a team with both internal and external customers? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a leading technology company that specializes in Azure data and is located in Austin, TX.
- Role Summary: As an Administrative Support Specialist, your main objective will be to provide comprehensive administrative support to Conor, the manager, and his team. This role is crucial for managing calendars, handling financial tasks, processing expense reports, coordinating travel, and procuring equipment for the team.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Manage Conor's calendar and schedule appointments and meetings.
- Provide team support by handling financial tasks and processing expense reports.
- Coordinate travel arrangements for Conor and procure equipment for new team members.
- Plan occasional events and assist with departmental operations.
- Complete special projects as assigned by the manager.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 2+ years of experience with calendaring and travel booking.
- Experience working with Partner VP level executives.
- Proficiency in using EXCEL and other MS Suite applications.
- Preferred Skills and Qualifications:
- A degree in a relevant field would be an advantage.
- Exciting Opportunity: This role presents an exciting opportunity to contribute to a variety of complex administrative functions, support a manager and a team, and work in a dynamic corporate environment.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please submit your resume online or email it to [email protected], highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion, have a non-discrimination policy, encourage diverse candidates, and provide accessibility and accommodation support.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected].
Skills Required
- 2+ years of experience with calendaring and travel booking
- Experience working with Partner VP level executives
- Proficiency in using Excel and other MS Suite applications
- A degree in a relevant field would be an advantage
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The Company
What We Do
IFG is a global professional services firm providing customized human capital solutions, specializing in staffing, recruiting, and consulting services. They focus on finance, accounting, technology, and executive search roles, serving various industries.
