The Role
The Administrative Support Specialist will provide high-level support to a VP, including calendar management, travel coordination, expense processing, and team support.
Summary Generated by Built In
1. General
- Job Title: Administrative Support Specialist
- Type: Contract
- Level: Mid-Level
- Location: Redmond, WA
- Workplace: On-site, 5 days/week
- Duration: ASAP to [specific end date], with a chance for extension
2. About the job
- Question 1: Are you experienced in providing high-level administrative support to executives in a fast-paced technology environment?
- Question 2: Can you effectively manage calendars, coordinate travel arrangements, and handle expense processing?
- Question 3: Are you comfortable working in a collaborative and supportive team environment?
- Question 4: Have you supported mid-sized teams with space management responsibilities?
- Question 5: Are you proficient in using internal Microsoft tools and advanced Excel?
Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a leading technology company with a strong presence in the Azure databases industry.
- Role Summary: The Administrative Support Specialist will provide direct support to a VP level leader, managing calendars, travel planning, expense processing, and strategic business support areas. They will also provide team support for the VP's organization and assist with space management and event planning.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Manage the calendar of the VP level leader and prioritize meetings and appointments
- Coordinate travel arrangements including flights, hotels, and ground transportation
- Process business expenses and ensure timely reimbursement
- Assist with strategic business support areas and team support for the VP's organization
- Manage procurement of goods and services, including computer equipment and office supplies
- Provide general office and team support onsite, including space management
- Assist with event planning and coordination as needed
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- Minimum 3 years of experience with business acumen
- Minimum 2 years of experience with executive communication
- Minimum 1 year of experience with space management
- Proficiency in using Microsoft Office Suite and Teams
- Preferred Skills and Qualifications:
- Experience supporting large teams in a fast-paced environment
- Knowledge of internal Microsoft tools and advanced Excel
6. So calling all top performers
- Exciting Opportunity: This role provides the opportunity to work with highly respected admins and a VP level leader in the Azure databases industry. You will have the chance to contribute to strategic initiatives, collaborate with a supportive team, and enhance your administrative and organizational skills.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion. We have a non-discrimination policy and encourage diverse candidates to apply. Accessibility and accommodation options are available upon request.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected]
Skills Required
- Minimum 3 years of experience with business acumen
- Minimum 2 years of experience with executive communication
- Minimum 1 year of experience with space management
- Proficiency in using Microsoft Office Suite and Teams
- Experience supporting large teams in a fast-paced environment
- Knowledge of internal Microsoft tools and advanced Excel
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The Company
What We Do
IFG is a global professional services firm providing customized human capital solutions, specializing in staffing, recruiting, and consulting services. They focus on finance, accounting, technology, and executive search roles, serving various industries.
