The Role
The Administrative Assistant will manage the calendars, travel arrangements, expenses, and events for two General Managers in a global sales team, ensuring smooth operations and communication with executives and partners.
Summary Generated by Built In
1. General
- Job Title: Administrative Assistant - Mid-Level
- Type: Contract
- Level: Mid-Level
- Location: Redmond, WA
- Workplace: Mostly Remote, with occasional onsite requirements
- Duration: ASAP to 18 months with a potential for extension
2. About the job
- What are the top three hard skills required for this role?
1. Minimum 5+ years experience with Calendar support in Outlook
2. Minimum 4+ years experience working with Executives, including external executives.
3. Minimum 5+ years experience with supporting events, travel, and expenses.
Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a large enterprise tech company that is globally recognized for its innovative technology solutions.
- Role Summary: As an Administrative Assistant in our global sales team, you will provide essential support to two General Managers (GMs) by managing their calendars, travel arrangements, expenses, and event support. This role plays a critical part in facilitating smooth operations and ensuring effective communication between our executives and partners.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Manage calendars, schedule meetings, and coordinate events for the GMs
- Assist with travel arrangements and process business expenses
- Act as a backup for the Executive Admin for GM when necessary
- Support international and domestic travel coordination
- Provide basic Excel skills for various activities including event support, booking rooms, catering, badges, and logistics support for partner meetings with executives
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 5-7 years of overall experience in an administrative role
- Minimum 5+ years experience with calendar support using Outlook
- Minimum 4+ years experience working with executives, including external executives
- Minimum 5+ years experience supporting events, travel, and expenses
- Preferred Skills and Qualifications:
- Prior experience in a large enterprise tech company
- Proactive and adaptable, able to work well with ambiguity
- Action-oriented and resourceful mindset
- Strong attention to detail and organizational skills
6. So calling all top performers
- Exciting Opportunity: This role provides the opportunity to work closely with executives, including external stakeholders, offering valuable exposure and visibility. Additionally, you will join a team with a great culture and good personalities.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please email your resume, highlighting your relevant experience and qualifications, to [email protected]. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion, and we encourage candidates from all backgrounds to apply. We have a non-discrimination policy and provide accessibility and accommodation for candidates with disabilities.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected].
Skills Required
- 5-7 years of overall experience in an administrative role
- 5+ years experience with calendar support using Outlook
- 4+ years experience working with executives, including external executives
- 5+ years experience supporting events, travel, and expenses
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The Company
What We Do
IFG is a global professional services firm providing customized human capital solutions, specializing in staffing, recruiting, and consulting services. They focus on finance, accounting, technology, and executive search roles, serving various industries.
