The Role
The Mid-Level Administrative Assistant manages calendars, handles travel planning, supports onboarding, processes expense reports, and maintains confidentiality while ensuring compliance with company policies.
Summary Generated by Built In
1. General
- Job Title: Mid-Level Administrative Assistant
- Type: Contract
- Level: Mid-Level
- Location: Redmond, WA
- Workplace: Onsite, Redmond WA, BLDG 88
- Duration: ASAP to [end date], with possible extension.
2. About the job
- How would you prioritize calendar requests to ensure accurate scheduling and allocation of time?
- How do you excel in a fast-paced environment with shifting business priorities?
- Do you have experience working independently and within a matrix of responsibility?
- Can you manage travel plans, onboarding tasks, and event planning?
- How do you handle confidential information? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a leading technology company specializing in surface products.
- Role Summary: As a Mid-Level Administrative Assistant, you will be responsible for providing scheduling assistance to a GM and supporting multiple teams in Quality. Your attention to detail, organizational skills, and ability to work independently are critical for success.
4. What are the key responsibilities?
- Proactively manage calendars and prioritize calendar requests based on shifting business priorities.
- Support engineering organization around T&E budgets, employee onboarding, and team events.
- Maintain confidentiality of information.
- Manage domestic and international travel plans and agendas.
- Onboard vendor staff and new hires, manage office space.
- Prepare and process expense reports.
- Ensure timely flow of information and process approvals.
- Communicate and build relationships with the business support community and leadership.
- Influence and embrace cross-functional/cultural teams.
- Solve complex problems when they occur.
- Ensure compliance with Microsoft and team policies and procedures.
- Think fast, pivot as needed, and demonstrate flexibility.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 4 years of administrative assistant experience.
- Proficiency with Microsoft internal tools and software, including Microsoft Office and Outlook.
- Experience with calendaring.
- Preferred Skills and Qualifications:
- BA/BS degree (desirable, but not required).
- Experience in onboarding tasks, planning team events, and managing budgets.
- Strong communication and organizational skills.
6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to work with a team responsible for creating some of the most beautiful hardware products in the world. Join us in redefining the way people see the world and how they get things done!
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion. We have a non-discrimination policy and encourage candidates from diverse backgrounds to apply. We also provide accessibility and accommodation support.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at **[email protected]**.
Skills Required
- 4 years of administrative assistant experience
- Proficiency with Microsoft internal tools and software
- Experience with calendaring
- BA/BS degree
- Experience in onboarding tasks, planning team events, and managing budgets
- Strong communication and organizational skills
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The Company
What We Do
IFG is a global professional services firm providing customized human capital solutions, specializing in staffing, recruiting, and consulting services. They focus on finance, accounting, technology, and executive search roles, serving various industries.
