The Role
The Administrative Assistant will provide high-level support to executives, managing calendars, coordinating events, and handling project tasks and travel arrangements.
Summary Generated by Built In
1. General
- Job Title: Mid-Level Administrative Support Specialist
- Type: Contract
- Level: Mid-Level
- Workplace: Hybrid (3 days onsite, 2 days remote)
- Duration: ASAP to [End Date], with strong potential for extension.
2. About the job
- Are you passionate about providing high-level administrative support to executives and ensuring efficiency and organization in their schedules?
- Do you enjoy coordinating meetings, events, and managing communication on behalf of executives?
- Are you skilled in project and task management, as well as travel and expense management?
- How would you handle complex calendar management and optimize executives' time?
- Do you have experience managing files, data, and documents to keep records organized and accessible? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a leading technology company that focuses on innovation and inclusivity in its culture.
- Role Summary: As a Mid-Level Administrative Support Specialist, you will play a pivotal role in providing high-level administrative support to an executive. Your responsibilities will include calendar and schedule management, meeting and event coordination, communication liaison, project and task management, travel and expense management, and data and document management.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Manage complex calendars, schedule meetings, and coordinate with other departments.
- Organize team meetings, department-wide events, and potential client/partner meetings.
- Act as the first point of contact, handle correspondence, filter information, and ensure prompt follow-up.
- Support various project-based tasks, manage timelines and budgets, and coordinate deliverables.
- Arrange travel itineraries, book accommodations, and manage travel-related expenses.
- Manage files, data, and other documents, keeping records organized and accessible.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- Minimum 5 years of experience with calendaring and scheduling in a professional role.
- Minimum 5 years of experience with Office 365, particularly Outlook.
- Minimum 5 years of experience with event coordinating lifecycle (start to finish).
- Preferred Skills and Qualifications:
- Previous business administrative experience scheduling/calendaring for multiple FTEs.
- At least 5 years of experience successfully managing events from start to finish.
- Advanced Outlook skills.
6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to work closely with executives, gaining insight into strategic decision-making and company priorities. You will have the chance to contribute to impactful projects, enhance your skills, and build a strong network in a dynamic corporate environment.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion, have a non-discrimination policy, encourage diverse candidates, and provide accessibility and accommodation.
In conclusion, don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected].
Skills Required
- Minimum 5 years of experience with calendaring and scheduling in a professional role
- Minimum 5 years of experience with Office 365, particularly Outlook
- Minimum 5 years of experience with event coordinating lifecycle
- Previous business administrative experience scheduling/calendaring for multiple FTEs
- At least 5 years of experience managing events from start to finish
- Advanced Outlook skills
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The Company
What We Do
IFG is a global professional services firm providing customized human capital solutions, specializing in staffing, recruiting, and consulting services. They focus on finance, accounting, technology, and executive search roles, serving various industries.
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