Administrative Assistant

ADMINISTRATIVE ASSISTANT

Legal Education Opportunity Program (LEOP)

Classification: Level 1 / Class 1615 / Non-Exempt / Part-Time (0.5 FTE) / Onsite / Benefited / Represented

Hiring Salary Range: $24 – 26.78 / hour depending on qualifications and experience

THE DEPARTMENT

UC Law SF created the Legal Education Opportunity Program (LEOP) in 1969 to make an outstanding legal education accessible to those who come from disadvantaged educational, economic, social, or physical backgrounds. UC Law SF understands that being subject to significant adversity may have prevented applicants from attaining numerically-measured goals that fully reflect their motivation, talent, and academic and professional ability.

THE ROLE and RESPONSIBILITIES

LEOP seeks an administrative assistant to support the work of our department. The incumbent will provide administrative support to the Assistant Dean to ensure smooth operations of the office.

Typical duties and responsibilities consist of, but are not limited to, the following:

• Provide critical administrative support to the department staff as needed, including supporting core activities, coordinating meetings and events, managing staff calendars/schedules, supporting committee work, and performing clerical tasks;
• Answer and screen incoming calls and serve as the first point of contact for visitors to the office;
• Respond to general inquiries regarding policies, procedures, and regulations associated with the College and LEOP;
• Schedule, coordinate, and assist with LEOP orientation, the LEOP 3L Celebration, academic programming, and other events (including occasional night and weekend events), and serve as point of contact for other departments such as facilities and IT;
• Manage office systems and procedures;
• Maintain and organize office supplies;
• Provide support for budget-related tasks and projects;

• Assist with the onboarding of student workers;
• Serve as liaison to other departments including Enrollment Management, the Registrar’s Office, and Student Services;
• High school and some administrative work experience required.
• Strong interpersonal communication skills;
• Tech-savvy with working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint);

• Perform related duties as assigned.
• Coordinate logistics for UC Law SF’s Diversity Week, including securing venue reservations, catering, equipment, and technical support.
• Record minutes for monthly DEIWG meetings. Prepare and distribute DEIWG meeting agenda.
• Send regular communications to DEIWG Committee regarding updates on DEI initiatives and action items.

REQUIREMENTS
EDUCATION AND EXPERIENCE

DESIRED KNOWLEDGE, SKILLS & ABILITIES

• Demonstrated organization skills to manage multiple projects and deadlines;

• Ability to take initiative, prioritize with minimal supervision and work independently, as well as being able to contribute as a member of a team;
• Strong work ethic and attention to detail.

BENEFITS

Health and Welfare Benefits

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

For your Financial Future

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

For your Work/Life Balance

• Fifteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

This position has been designated as “sensitive” and requires a pre-employment background check.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. The position is open until filled.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Law SF is an equal opportunity employer. UC Law SF strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Law SF is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.