Under the direction of Manager, the Administrative Assistant works on India Admin in a timely fashion, with the expected quality in accordance with organization policies and procedures. Administrative Assistant works closely with the team to deliver the collective output to the firm on a timely basis. Responsible for managing the administrative activities, logistics and facilities at BLR office.
Core ResponsibilitiesDaily cleaning and upkeeping of facilities.Weekend deep cleaning.Regular maintenance of plumbing and electrical at office premises.Daily Food and Beverage arrangements.Maintain hygiene in cafeteria - 4th Floor and 8th Floor Cafeteria.Preparation of Monthly Calendar/Roster for House Keeping Staff/Security Staff.Daily monitoring and coordination with House Keeping Staff and Security StaffHandling all documentation relating to material movements and courier services.Front office management such as handling visitors, new joiners and other guests.Review and procure groceries/housekeeping materials/stationaries for daily operations.Obtaining invoices from admin vendors for payment purposes.Maintenance of Admin Inventory on a weekly basis and report to admin Manager.Maintenance of Cubicle and Office KeysPeriodic Maintenance of facility and office equipment such as:UPS, Air ConditionersElectrical InspectionsCarpet shampooing, Chairs and WorkstationFumigationLaptop stickers management etc.,Transport coordination (Monitor the daily route vehicles and arranging the cab as and when required with prior approval from the Manager).Busy season weekend and late-night supportsTraining, Outing and Team Event supportsLogistic support for US visitors.Support for Workday Entries (Invoice upload etc.) as requiredLogistics support for sports & cultural committee eventsOther logistics and admin support for smooth function of the production area.
Additional ResponsibilitiesCollaborate with other teams to address their needs in timely mannerLearn Wipfli Way to enhance team collaboration and collectively work towards common objectives.Work with the performance coach to develop the skills required to go up in the value chainParticipate in operational support activities related to the practice/team
Skills & QualificationB.com/BBA/M. ComHand-on experience on applications.Good Administrative knowledge.Good Communication SkillsGood at Excel, PPT and WordGood knowledge of data analytics tools. (Preferred, not mandatory)
No. of positions: 01Work location: Bengaluru, Wipfli India.
Skills Required
- 3 to 5 years of experience in administrative support
- Bachelor's degree in Commerce or Business Administration
- Good communication skills
- Experience with Excel, PowerPoint, and Word
- Knowledge of data analytics tools (preferred)
What the Team is Saying
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Wipfli Compensation & Benefits Highlights
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Leave & Time Off Breadth — Flexible or unlimited PTO alongside paid holidays, wellness/floating days, and paid volunteer time are consistently highlighted. Feedback suggests this breadth supports work-life balance when team norms enable usage.
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Parental & Family Support — Family-building benefits such as fertility, adoption, and surrogacy support, plus parental leave, are emphasized. Gender-affirming care and medical travel indicate meaningful support for diverse family needs.
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Retirement Support — A 401(k) with company match and recurring profit-sharing is frequently cited as part of the package. Feedback suggests these elements strengthen long-term financial security for employees.
Wipfli Insights
What We Do
Wipfli is an advisory firm that delivers holistic solutions to help clients navigate the modern marketplace, optimize performance and drive growth. Our more than 3,000 full-time associates deliver digital, people, strategy, risk, financial and outsourcing solutions to 54,000+ clients. "Wipfli" is the brand name under which Wipfli LLP and Wipfli Advisory LLC and its respective subsidiary entities provide professional services. Wipfli LLP and Wipfli Advisory LLC (and its respective subsidiary entities) practice in an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations, and professional standards. Wipfli LLP is a licensed independent CPA firm that provides attest services to its clients, and Wipfli Advisory LLC provides tax and business consulting services to its clients. Wipfli Advisory LLC and its subsidiary entities are not licensed CPA firms.
Why Work With Us
At Wipfli, people count. Our people are core to everything we do — the catalyst behind our ability to create exceptional impact and extraordinary results. We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path. And we seek feedback openly, from all.
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Employees engage in a combination of remote and on-site work.
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