To provide administrative support and develop workflow process and systems for a department and/or Department Director with minimal supervision and direction.
ResponsibilitiesThis is not an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any job, with related instruction given by their supervisor, subject to reasonable accommodation.- Composes correspondence without draft contents. (5%)
- Coordinates travel arrangements and other duties or projects as needed. (5%)
- Enters data into a database, provides summary reports, and adds fields as necessary. (5%)
- Schedule meetings and appointments. Transcribes minutes of meetings. (5%)
- Answers, screens, and initiates phone calls rerouting inquiries for department. (5%)
- Coordinates gathering of input, documents, etc. from single sources for reports and presentations. (5%)
- Serves as liaison for the department/work unit. (5%)
LEVEL OF EDUCATION
Preferred:
- Associate Degree
CERTIFICATIONS, LICENSES, REGISTRATIONS
TECHNICAL REQUIREMENTS
Minimum:
- Intermediate Word, Excel and Outlook skills Minimum 45 wpm keyboarding / typing speed
Preferred:
- Microsoft Powerpoint
KNOWLEDGE, SKILLS, and ABILITIES
All knowledge, skills, and abilities listed indicate the minimum level deemed necessary to perform this job proficiently.
- Trains and orients staff in specific procedures as assigned.
- Excellent verbal and written communication skills that reflect a positive attitude and a sense of commitment to our patients, work associates and community.
- Critical thinking skills to exercise good judgment in communications and in assisting with problem.
- Excellent organizational skills. Ability to work independently.
Top Skills
What We Do
Mission Statement: To provide superior health care for and improve the health of our communities through a commitment to our core values of excellence, integrity, and compassion.
Founded in 1888, the not-for-profit Santa Barbara Cottage Hospital has been serving the community for more than 125 years. Cottage Health, formed in 1996 as the not-for-profit parent organization of Santa Barbara Cottage Hospital and its affiliated Cottage Children’s Medical Center, Cottage Rehabilitation Hospital, Goleta Valley Cottage Hospital, and Santa Ynez Valley Cottage Hospital, is guided by a volunteer board of directors from the greater Santa Barbara community and provides the residents of the Central and South Coast with exemplary health care, continuous improvements in medical practice, and a commitment to our communities.
