The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams.
Job Duties
- Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
- Proofreads and edits documents and reports
- Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
- Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
- Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
- Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
- Enters time and expense information into the time entry system for staff when requested
- Other duties as required
Supervisory Responsibilities:
N/A
Qualifications, Knowledge, Skills and Abilities
Education:
- High school diploma, required; Associate’s, preferred
Experience:
- Two (2) or more years’ experience in a professional office environment, preferred
License/Certifications:
- N/A
Software:
- Proficiency in Microsoft Office, required
- Familiarity with document retention software, preferred
Language:
Bilingual Spanish, preferred
Other Knowledge, Skills, & Abilities:
- Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system
- Ability to troubleshoot and solve problems
Flexibility to work overtime if needed – before or after normal business hours
Hourly Rate - $19.00 - $30.00
Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Top Skills
What We Do
BDO is the leading provider of professional services within the mid-tier of our profession. We are proud to deliver seamless client service, from 1658 offices in 167 countries, across the world. Our 91K+ professionals continuously transform our approach by embracing future-oriented technology and focusing on quality. Strategic decisions and investments made in recent years have further equipped the organisation with the global infrastructure and innovative solutions needed to deliver long-term value for our clients.
As a purpose-driven organisation, we do better
