Administrative Assistant

Tempur Sealy is committed to improving the sleep of more people, every night, all around the world. As a leading designer, manufacturer, distributor, and retailer of bedding products worldwide, we know how crucial a good night of sleep is to overall health and wellness. Utilizing over a century of knowledge and industry-leading innovation, we deliver award-winning products that provide breakthrough sleep solutions to consumers in over 100 countries. Our highly recognized brands include Tempur-Pedic®, Sealy® and Stearns & Foster®. We hire people who have a passion for helping others find their best night’s sleep. No matter what stage of your career, you can build your future at Tempur Sealy!

OUR COMPANY OFFERS GREAT BENEFITS, INCLUDING:

• Generous Paid Time Off
• Competitive Medical, Dental & other wellness programs
• Disability and Life Company Paid
• Retirement Plan Options
• Generous Employee Purchase Discounts  

Salary Range:  $34k-$48k

What you will do:

• In tandem with automated attendant, answers incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department. Take and deliver messages, or transfer calls to voice mail, when appropriate personnel are unavailable.
• Answer general questions and provides callers with address, directions, and other information as needed.
• Welcome on-site visitors, determine nature of business, announce visitors to appropriate personnel, and ensure visitor is met by the host(s) in a timely manner.
• Coordinate with maintenance, IT and custodial services to ensure guest offices and conference rooms are clean, functional, and ready for use when needed.
• Update appointment calendars. May coordinate calendars for plant-wide meetings, sales training visits. Upon request from leadership team, may coordinate travel and/or track expense reporting.
• Provide support as needed to coordinate meetings, including conference room and resource reservations, catering, beverage service, and safety equipment (ex: safety glasses). Coordinate as needed with IT support to ensure required A/V equipment is ready for meeting. Maintain inventory for conference rooms, break rooms, and supply closet, to include, but not limited to, beverages, utensils, dishes, office supplies, and presentation material.
• Act as centralized order point for all office supply orders made through Staples (or similar vendor should company process change). Review standard supply content on set schedule (ex: once monthly). Submit ad hoc orders as needed upon request in the case of urgent/unexpected requirements.
• Receive, sort, and route incoming mail on each business day. Send outgoing mail via US Mail.
• Arrange for catering and booking establishments as needed for meetings, training, and other plant events.
• Maintain a clean, organized lobby, mail room, and supply cabinets/closets.
• Uses business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Performs other administrative and clerical duties as needed to support Director and leadership team, or other departments, and to centralize administrative functions for purposes for efficiency, teamwork and cost effectiveness.

Tempur Sealy is proud to be an Equal Employment Opportunity and Affirmative Action employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type based upon race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

What you will need (Qualifications):

• Minimum of 2 years’ experience in administrative or office position, including experience with office administrative procedures, use and operation of standard office equipment.
• Previous experience with variety of computer software applications in word processing, spreadsheets, database and presentation software (Word, Excel, and PowerPoint).
• Ability to communicate clearly and effectively in both verbal and written communication to small and large groups.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Excellent organizational skills.
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Ability to prioritize and handle multiple tasks simultaneously.