Administrative Assistant

Join the UAE’s largest bank and one of the world’s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation. 

We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting and dynamic industry.  

JOB PURPOSE:

To provide support to the GCF teams by performing relative office management and administrative duties to ensure smooth operations. 

The job holder will also support client enquiries, liaise between clients and seniors of the GCF team as well as maintain good co-ordination between HO and other offices.

KEY ACCOUNTABILITIES:

Administration

• Responsible for smooth day to day operations and the creditability of all outputs provided to GCF. This will include all aspects of IT support, the general working environment re office equipment of GCF.
• Undertake all executive support work required by GCF to help discharge their duties efficiently and effectively.
• First point of contact for all enquiries relating to administrative and support matters within GCF.
• Maintain daily appointments, receive clients and ensure that they are comfortable while waiting to meet team members.
• Initiate and manage all general business correspondence e.g. emails, letters, reports, legal documentation, faxes (if any). Control and manage the distribution of all business sensitive or confidential material for GCF.
• Prepare presentations and supporting papers to support delivery of information required. Undertake additional responsibilities from GCF to support in their day-to-day work relating to client mapping.  Develop and build purposeful working relationships between Dubai Office and Head Office departments.
• Support completion of all information required to support the annual budget process for GCF.
• Booking of hotels, flights, transport, travel plan itineraries for overseas and local business trips of GCF.
• Undertake any special projects for GCF.

Policies, Systems, Processes, and Procedures

• Follow all relevant policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.

MIS and Reports

• Provide input to the preparation of timely and accurate statements and reports to meet GCF team’s requirements, policies, and standards.

Specific Accountability

• Manage GCF specific industry and/or client event including but not limited to IMF, SIBOS.  This includes travel arrangement and appointment & calendar management
• Liaise with relevant internal stakeholders and support GCF to ensure logistics of aforementioned events are smooth and conducive to productive business meetings.

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Minimum Qualification

• Secretarial Diploma or similar job-based qualification

Knowledge, Skills, and Attributes:

• Good working experience track record
• Excellent inter-personal and communication skills (both written and oral)
• Excellent planning and organizational skills to meet deadlines at all times
• Excellent event management track record
• Well versed with computer related skills and knowledge of other office equipment
• Confident and must have the ability to work without supervision
• Ability to address client enquiries and to receive VIP clients

Minimum Experience

• 10 years of experience in an administrative role supporting senior executives