Administrative Assistant

GROW WITH US AND STAY EXTRAORDINARY:
Launch your career to new heights with Innoflight—one of San Diego’s fastest-growing Aerospace and Defense innovators. Here, visionary minds engineer the future of space technology through pioneering, compact, and cyber-secure solutions. From software-defined radios to cutting-edge cryptographic systems and avionics, everything we build powers the next era of New Space. Join our small, agile, and mission-driven team where your work has real impact and your growth has no limits. We’re not just reaching for the stars—we’re engineering them. Let’s innovate the infinite, together.
A DAY IN THE LIFE:
The Administrative Assistant plays a vital role in supporting management and employees by managing various office tasks and fostering a positive workplace environment. This position is key in facilitating smooth operations and ensuring that the needs of the facility are met efficiently, while providing executive-level support to senior management.

• Handles Office Tasks: Manages filing, generates reports and presentations, sets up meetings, and reorders supplies to ensure the office runs smoothly.
• Executive Administration Support: Providing comprehensive executive support to senior management, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Supports Shipping and Receiving: Assists with daily shipping and receiving tasks, including paperwork processing and liaising with the Inventory and Operations teams to ensure timely deliveries.
• Coordinates Company Events: Organizes company events by making catering arrangements and restaurant reservations, ensuring a seamless experience for all attendees.
• Real-Time Scheduling Support: Provides scheduling support by booking appointments and preventing conflicts, allowing management to focus on strategic tasks.
• Communicates Professionally: Maintains polite and professional communication via phone, e-mail, and mail, ensuring a positive experience for all visitors and staff.
• Anticipates Needs: Proactively identifies and addresses the needs of others to enhance their overall experience in the workplace.
• Maintains Inventory: Monitors and orders office and break room supplies to ensure all staff have what they need to work effectively.
• Assists with Facility Needs: Supports overall facility requirements to expedite processes and resolve any issues as they arise.

YOU’RE AWESOME AT:

• Organization: Extremely organized with strong multitasking and time-management skills, ensuring that all tasks are completed efficiently.
• Communication: Exceptional ability to write, speak, and interact clearly and professionally with a diverse range of individuals.
• Confidentiality: Handles sensitive information with the highest degree of integrity and confidentiality.
• Technical Proficiency: Highly proficient in Microsoft Suite programs, including Word, Excel, PowerPoint, and Access, allowing for effective reporting and presentation creation.
• Problem-Solving: Capable of anticipating challenges and finding solutions to ensure a seamless office operation.
• Logistics and Facilities Management: Familiarity with logistics and facilities management processes enhances overall operational efficiency.

WHAT YOU’LL NEED:

• High school diploma required; Associate’s degree preferred. An equivalent combination of relevant education and applicable job experience may be considered.
• Two or more years of related administrative experience supporting senior executives in a fast-paced environment.
• High proficiency in Microsoft Suite programs, including Word, Excel, PowerPoint, and Teams is a must.
• Excellent written and verbal communication skills, with the ability to interact clearly and professionally.
• Extremely organized with strong multitasking and time-management abilities.
• Capable of handling sensitive information with the highest degree of integrity and confidentiality.
• Ability to obtain a U.S. Security Clearance.

COMPENSATION & BENEFITS:
The starting rate for this position ranges from $24.00 to $28.00 per hour, depending on the candidate’s job-related knowledge, skills, and experience. In addition to a competitive base pay, Innoflight offers a well-rounded compensation package that includes a Profit-Sharing Bonus and a Cash Performance Bonus to reward both individual and company performance. Additional benefits include:

• 401(k) with 3% company match (automatic enrollment)
• Comprehensive medical, dental, vision, HSA & life insurance
• 10 paid holidays + 120 hours PTO (starting in year one)
• Access to ancillary benefits such as critical illness, accident, disability, legal and pet insurance.

WHY YOU’LL LOVE WORKING HERE:

• Flexible Work-Life Balance: Enjoy a 9/80 work schedule with every other Friday off—whether you use it to recharge, work on a passion project, or spend time with family, the choice is yours.
• Continuous Learning & Development: We’re serious about professional development. From tuition reimbursement to internal "Ask Me Anything" sessions and weekly “Lunch & Learns,” we make learning a core part of the job.
• Mission-Driven Culture: We aren’t just building tech—we’re enabling the next era of space exploration. Our Culture Ambassadors help lead initiatives around inclusion, positivity, recognition, and transparency. Here, your voice is heard, your work is respected, and your individuality is celebrated.

BE YOU, WITH US:
At Innoflight, we are committed to fostering an inclusive and equitable workplace where everyone belongs. We recognize that great talent comes in many forms, and you don’t need to meet every requirement to bring value to our team. If this role excites you, we encourage you to apply—even if you don’t check every box.
YOU SHOULD KNOW:
Potential new employees must successfully complete a background check which includes criminal search, education certification and employment verification prior to hire. Applicants must be authorized to work for any employer in the U.S as you must have the ability to obtain a security clearance. We are unable to sponsor or take over sponsorship of an employment Visa.
A NOTE TO STAFFING AGENCIES:
Innoflight does not accept unsolicited resumes from agencies, recruiters, or any third-party sources. Any such submissions will be considered property of Innoflight, and no fees will be paid in the event a candidate is hired from an unsolicited referral.
To California residents applying for this job, please read Innoflight’s CCPA Notice: https://www.innoflight.com/careers/california-consumer-privacy-act-notice-for-job-applicants.

#LI-Onsite