Lab/Area:GIND AdministrationDescription:
Are you highly organized, proactive, and passionate about supporting impactful work? The Gladstone Institutes is seeking a dynamic Administrative Assistant to provide high-level administrative support to two investigators and their research teams at the Gladstone Institute of Neurological Disease (GIND).This role is ideal for someone with exceptional attention to detail, outstanding multitasking abilities, and a positive, can-do attitude. In our fast-paced research environment, each day brings new challenges—so adaptability, resourcefulness, and enthusiasm for learning are essential. This position is more than administrative support; it’s a chance to grow within a world-class scientific institution dedicated to advancing human health.What you will do:
- Provide comprehensive administrative support to investigators and research staff.
- Manage complex calendars, schedule meetings, and coordinate logistics such as room reservations, refreshments, and transportation.
- Arrange detailed domestic and international travel itineraries and process expense reimbursements in a timely manner.
- Communicate regularly with laboratory teams to assess supply needs; coordinate with vendors, procurement, and accounting to ensure timely and cost-effective purchasing.
- Format, proofread, and edit a variety of documents, including correspondence, manuscripts, bibliographies, and grant proposals.
- Ensure compliance with formatting and submission requirements for grant and fellowship applications.
- Organize and execute weekly seminars and special events, including guest travel, venue bookings, catering, and on-site support.
- Act as a liaison with other departments such as Accounting, Grants, Human Resources, Philanthropy, IT, the Executive Office, and Facilities/Operations.
- Serve as a point of contact with external collaborators, institutions, and government agencies as appropriate.
- Support postdoctoral scholars and graduate students with onboarding and departmental administrative needs.
- Maintain and update lab websites and internal filing systems to ensure easy access to current information.
- Establish and manage templates and standardized sections for grant applications (e.g., Biographical Sketches, Other Support).
- Take on additional responsibilities and projects as needed, aligned with the evolving needs of the lab and institute.
- Demonstrated ability to work independently with minimal supervision.
- Exceptional organizational, time management, and problem-solving skills.
- Excellent verbal and written communication abilities, with strong grammar, editing, and proofreading proficiency.
- Professional demeanor with a high degree of discretion, tact, and interpersonal effectiveness.
- Proven ability to manage multiple priorities under tight deadlines in a fast-paced environment.
- Experience managing complex calendars and coordinating meeting logistics.
- High level of accuracy and attention to detail.
- Technologically proficient, with advanced knowledge of Microsoft Office (Word, Excel, PowerPoint for Mac OS X).
- Familiarity with formatting tables and experience using various software platforms is a plus.
- A collaborative mindset with a willingness to learn and contribute to team success.
Hiring Range:
$59-$69K
Gladstone Perks & Benefits
People–work with talented, committed, and supportive teammates within an organization that values each member of its community.
A meaningful place to grow and learn–whether it’s your professional skills or scientific knowledge, we have the resources and environment to advance either so you can better support Gladstone’s mission to drive a new era of discovery in disease-oriented science and to mentor tomorrow’s leaders in an inspiring and excellent environment.
Healthy work/life balance–you are highly engaged and productive at work because you can have time to recharge and enjoy a vibrant life outside of work.
Compensation–competitive salary. Title and salary will be commensurate with education and experience.
Excellent benefits–generous medical, dental, vision, retirement plan, paid vacation, commuter benefits, access to free shuttle transportation.
Gladstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, medical condition, physical or mental disability, veteran status, sexual orientation, or any other non-job related characteristic. We make all employment decisions so as to further this principle of equal employment.
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What We Do
Gladstone's mission is to drive a new era of discovery in disease-oriented science and to mentor tomorrow’s leaders in an inspiring and diverse environment.
Although Gladstone shares traits with other top life science organizations, we pride ourselves on taking uncommon scientific paths to overcoming disease. Our investigators are selected to become authorities in leading or creating new fields, and we work to provide them with resources to explore bold new thoughts, form effective scientific teams, and create or master emerging research technologies that accelerate progress—Gladstone’s special recipe for success that has yielded some of the most important biomedical advances of our time.
Our three disease-focused institutes constitute the core of our discovery engine, but do not operate in isolation. We are seizing unprecedented opportunities for “convergence”—defined as the blending of intellectual and physical assets from multiple scientific disciplines and fields to speed the discovery process in our attack on unsolved health problems that affect almost every human family.
