The Role
As an Administrative Assistant at HCVT, you will handle recruiting and onboarding logistics, training support, and administrative tasks to facilitate smooth operations within the team.
Summary Generated by Built In
Come for the Challenge. Stay for the Experience.
At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.
What We Do and Who We Serve
We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.
We Live Our Core Values
Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.
Discover How Far You Can Go.
Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work on—the kind of work that helps you develop and refine your skills to advance in the profession.
Hybrid Work
At HCVT, we embrace a hybrid work model that offers a balance between in-office collaboration and remote convenience. Our teams work a minimum two days a week in the office, unless noted otherwise in the job description, complemented by in-person trainings, meetings, and team-building activities to foster your growth and deepen team connections. These trainings and events may take place outside of your home office location.
Apply today and find out why so many come for the challenge—and stay for the experience. We look forward to meeting you!
This position will require three days in the office - Monday, Tuesday, Thursday.
HCVT is seeking an Administrative Assistant to handle operations related duties such as recruiting, training, and other administrative tasks. As a member of the Fort Worth administrative team, you will assist our Southern California based recruiting team with Fort Worth recruiting and provide additional support to our training and onboarding efforts, and other teams as needed. The ideal candidate will be highly organized with outstanding verbal and written communication skills, as well as the ability to effectively collaborate with teams across the office and firm. We’re seeking an individual with a strong work ethic, positive attitude, and a commitment to taking ownership and pride in their work.
Key responsibilities include, but are not limited to, the following:
- Recruiting and New Hire Onboarding Assistance:
- Assist the Southern California based recruiting department with onsite recruiting logistics such as:
- Coordinate with the recruiting team and facilitate onsite interviews as candidates are confirmed
- Set up and break down for on-campus recruiting events as needed
- Serve as the intern lead and plan engaging events for Fort Worth interns
- Update job descriptions with guidance from the recruiting team and partners
- Maintain inventory of recruiting materials and giveaways for Fort Worth recruiting events
- Collaborate with the partners to understand team needs, create accurate job descriptions, and define key qualifications and success criteria
- Serve as Fort Worth contact and direct liaison for Southern California recruiting department for inbound resume flow from outside recruiters.
- Help the partners manage recruitment processes and have weekly agenda meetings to walk through candidate resumes, get partner feedback and to extend competitive offers
- Collaborate with the office managers and HR to ensure a seamless transition for new hires, including assisting with the onboarding process
- Training Logistics Assistance:
- Coordinate logistics for office trainings, including room setup, clean up and catering
- Track attendance, license renewals, completed CPE hours and training certificates for individuals to ensure they are on track
- Use tracking management systems to manage required firm and office training and help assist with registrations of external trainings
- Other Responsibilities:
- Work with other teams/employees when help is needed with tax related projects
- Responsible for working with other administrative assistants as needed and designated
- Maintain knowledge of firm policies and procedures, and answer, refer or direct requests and inquiries
- Responsible for assisting in various workflow charts and general administrative duties
To be successful, these are the skills, qualities and experience you will need:
- Minimum 3+ years of relevant work experience
- Proficiency in Word, Excel, Outlook, and PowerPoint
- Detail-oriented with the ability to thrive in a fast-paced environment and meet deadlines
- Professional demeanor with the ability to interface with all levels of firm professionals and candidates
- Willingness to flex their schedule to be in the office or attend offsite events or meetings as needed
- Ability to manage multiple job openings and candidates simultaneously in a fast-paced environment
- Collaborative mindset and ability to work effectively with cross-functional teams and partners
- Strong written and verbal communication and interpersonal skills
- Ability to prioritize and manage multiple projects, work quickly and efficiently under pressure
Connect with us:
LinkedIn, Instagram, Facebook, HCVT Website
#LI-AM1
#LI-Hybrid
The ordinance requires employers to state, in all job solicitations, postings and advertisements, that the employer will consider applicants in a manner consistent with the requirements of the Fair Chance Initiative.
Top Skills
Excel
Outlook
PowerPoint
Word
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The Company
What We Do
We are a Top 30 CPA firm headquartered in Los Angeles, providing tax, audit and assurance, business management, mergers & acquisition, and valuation advisory services to clients across a wide variety of industries. Our engagement teams are business-focused, and our business model is built on partner access and advice. We have been recognized by Inside Public Accounting as one of the “Best of the Best” firms for a record 17 consecutive years, validating we do the right things for our people, our clients, and our communities. With a team of over 700 members operating from nine offices throughout California, and offices in Arizona, Texas, and Utah, we have the scale and bench strength to meet your needs—whether a business, nonprofit organization or a high net worth individual. We are known in the marketplace as a firm with deep technical skills addressing the most complex tax issues associated with partnerships and pass-through entities. Clarifying and resolving complex issues is what we do. How we do it is what sets us apart from other CPA firms. To learn more about HCVT, visit us at www.hcvt.com.
If you’d like to be a part of our team, connect with us at [email protected] or visit https://jobs.lever.co/hcvt.
