Administrative Assistant

Company Description

Our company is a leading IT services, consulting and outsourcing company delivering exceptional business solutions and customer value to its customers worldwide.

We offers end-to-end innovative and leading edge solutions to help corporations leverage technologies, outperform their competition and acquire sustainable growth. We have proven capabilities in new and emerging technologies and extensive experience across a broad range of industries and domains which enable us to deliver world-class, secure, scalable and reliable business systems.

We have achieved many distinctions and milestones of outstanding success during the course of its evolutionary journey.

Job Description

We are seeking a highly organized and motivated Administrative Assistant to join our team. This full-time position is ideal for a professional who thrives in a dynamic office environment and enjoys handling a wide range of administrative tasks. The ideal candidate will be responsible for day-to-day office management duties and providing administrative support on various projects.

This role will be based out of our new London office at 140 Fullarton Street, Suite 1600, London, ON N6A 5P2.

Key Responsibilities:

• Act as the first point of contact for clients, visitors, and staff, handling inquiries, managing the reception area, and ensuring smooth office operations.
• Provide general administrative support to the team, including scheduling meetings, maintaining calendars, and coordinating office activities.
• Manage office supplies inventory, order materials, and maintain a well-organized office environment.
• Assist with the preparation and proofreading of reports, proposals, presentations, and other documentation.
• Support the project management team with administrative tasks such as maintaining project files, tracking project milestones, and scheduling meetings with clients and stakeholders.
• Handle phone calls, emails, and correspondence, ensuring timely responses and follow-ups.
• Assist with maintaining office equipment, including coordinating repairs and ensuring all systems are functioning smoothly.
• Maintain confidential information and handle sensitive documentation with discretion.
• Perform other administrative duties and assist with ad hoc tasks as needed.

Qualifications

Skills:

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail and ability to prioritize tasks effectively.
• Ability to work independently and as part of a team.
• Previous administrative experience is preferred.

Additional Information