Administrative Assistant

Castleton Commodities International is looking to hire an Administrative Assistant for our Stamford, CT office. This role is primarily focused on providing vital support to the Senior Executive Assistant. The position also requires a flexible administrative professional who can assist multiple business units within CCI, ensuring smooth coordination and efficient operations throughout the organization. The ideal candidate will be adaptable and skilled in handling a variety of tasks to meet the evolving needs of our diverse departments.

Responsibilities:

• Manage complex calendars, coordinating internal and external meetings and conference calls across multiple time zones.
• Organize and oversee a high volume of international and domestic travel arrangements using Concur and Frosch.
• Prepare and submit weekly expense reports through Concur.
• Assist with the management and processing of invoices.
• Handle incoming calls and welcome CCI visitors at reception.
• Prepare and distribute printed materials for meetings.
• Process visa applications for international business travel.
• Order and maintain office supplies to ensure smooth operations.
• Manage incoming mail and oversee FedEx processing.
• Oversee the corporate apartment, including booking accommodations for visitors, arranging cleaning services, and ordering necessary supplies.
• Active participation in CCI’s social committee, contributing to the planning and execution of company events, initiatives, and other weekly activities, including weekly lunches.

Qualifications:

• Minimum of 3 years of prior experience in an Administrative Assistant role, ideally in the Financial Services domain.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and organizational skills.
• Ability to interact effectively with all levels of employees.
• Ability to work on multiple projects in a fast-paced environment.
• Pro-active team player, flexible, dependable, professional attitude.

Employee Programs & Benefits:

CCI offers competitive benefits and programs to support our employees, their families and local communities. These include:

• Competitive comprehensive medical, dental, retirement and life insurance benefits

• Employee assistance & wellness programs

• Parental and family leave policies

• CCI in the Community: Each office has a Charity Committee and as a part of this program employees are allocated 2 days annually to volunteer at the selected charities.

• Charitable contribution match program

• Tuition assistance & reimbursement

• Quarterly Innovation & Collaboration Awards

• Employee discount program, including access to fitness facilities

• Competitive paid time off

• Continued learning opportunities

Visit  https://www.cci.com/careers/life-at-cci/# to learn more!