Administrative Assistant

The Administrative Assistant is the operational backbone of a distributed team. You’ll keep schedules, communications, and documents organized so that colleagues can focus on their core work. This role suits someone who is dependable, proactive, and comfortable working independently without in-person oversight.

Key responsibilities

• Manage shared and individual inboxes: triage, respond to routine inquiries, and escalate time-sensitive items
• Schedule and coordinate meetings across multiple time zones, including agendas, invitations, and reminders
• Prepare, proofread, and format documents, reports, spreadsheets, and presentations
• Maintain organized digital filing systems, shared drives, and internal records
• Take meeting notes and distribute action items, then follow up to confirm completion
• Process routine administrative requests such as expense reports, document approvals, and onboarding paperwork
• Serve as a first point of contact for internal questions and route them to the right person
• Track deadlines and project tasks, and flag risks or delays early

Required qualifications

• 1+ years of administrative, office support, or similar experience
• Proficiency in Microsoft 365 or Google Workspace (email, calendar, documents, spreadsheets)
• Excellent written and verbal communication
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines independently

Preferred qualifications

• Prior remote work experience
• Experience with Slack, Zoom, Asana, Trello, or similar tools
• Associate degree or equivalent experience

Work environment and requirements

• Reliable high-speed internet and a quiet, dedicated workspace
• Availability during core business hours, with some flexibility for time-zone overlap
• Ability to handle confidential information with discretion

Success measures
Timely response to requests, accuracy of records and scheduling, and consistent follow-through on tasks.