Administrative Assistant

Description

Tareen Dermatology | Roseville
Full-time | Non-exempt
Schedule: Monday - Friday daytime business hours

Are you organized, comfortable with technology, and someone who follows through? Tareen Dermatology is seeking an Administrative Assistant to support our CEO and a Director, coordinate projects, and keep day-to-day leadership operations running smoothly.

This role offers variety—from managing calendars and planning travel to tracking projects in Asana, coordinating purchases, and helping resolve everyday technology issues. You’ll work closely with practice leadership and team members in a busy healthcare environment where priorities can change.

Our mission is to provide compassionate, state-of-the-art dermatologic care, with an emphasis on early diagnosis, patient education, and comprehensive skincare. We strive to exceed patients’ expectations through individualized, expert, and ethical care while giving back to our community.

• Support senior leadership: Manage calendars, schedule meetings, prepare agendas and materials, track action items, and follow up on commitments.
• Keep projects moving: Maintain timelines, task lists, and updates in Asana; coordinate communication; and flag delays or unresolved issues.
• Prepare and organize information: Draft correspondence, presentations, and reports; maintain electronic records; and research options to support leadership decisions.
• Provide everyday technology assistance: Help troubleshoot routine computer, printer, email, and videoconferencing issues, and coordinate with our IT provider when additional support is needed.
• Coordinate travel and meetings: Arrange flights, hotels, transportation, conference registrations, itineraries, meeting spaces, catering, and audiovisual needs.
• Manage purchasing details: Research vendors, obtain quotes, place approved orders, track deliveries and returns, and coordinate invoices and expense documentation.
• Handle confidential business, personnel, and patient-related information with discretion.
• Identify practical ways to improve administrative processes.

• Previous experience in administrative support, executive support, office coordination, or a related role.
• Strong proficiency in Google Workspace and Microsoft 365.
• Comfort troubleshooting routine technology issues and learning new software.
• Excellent organization, attention to detail, time management, and follow-through.
• Clear, professional written and verbal communication.
• The ability to work independently, manage competing priorities, and adapt to changing needs.
• Sound judgment and discretion with confidential information.
• A high school diploma or equivalent.

Preferred: Experience supporting senior executives or multiple leaders; experience in healthcare or a busy, multi-location organization; familiarity with Asana; and an associate’s or bachelor’s degree.

This position works in an office setting and involves prolonged computer use and occasional lifting of up to 15 pounds.

•   Competitive pay ranging from $25–$30 per hour, based on experience and qualifications.

• Medical, dental, and vision insurance
• Disability insurance
• Life insurance
• 401(k) retirement plan with 401k match

If you enjoy helping leaders stay organized and moving projects forward, we’d love to hear from you.