Your Opportunity
There is an exciting opportunity in British Columbia to join a high-performing team as an Administrative Assistant. In this role, you will support our Water team across the province, with team members located in Burnaby, Kelowna, and Victoria.
Your Key Responsibilities
- Managing calendars, scheduling meetings, booking meeting rooms, organizing lunches, and handling any special requests.
- Coordinating travel itineraries and arrangements.
- Monitoring and supporting weekly timecards submissions
- Technical document editing for voice, grammar, and templating
- Reviewing project and internal submittals in MS office suite including templating, editing and formatting.
- Processing expense reports and completing detailed project expense reviews
- Performing clerical and front reception support tasks including, client phone and visitor reception, inter office mail distribution, couriers, data entry, filing, scanning etc.
- Record and Distribute Invoices
- Supporting marketing and pursuits through templated submissions
- Performs other administrative duties as required.
Your Capabilities and Credentials
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Must be willing and able to take initiative when needed.
- Flexibility to learn new skills.
- Proficiency in project financial administration would be considered an asset.
- Experience compiling and preparing specifications and contracts would be considered an asset.
- Proficiency in MS Office Suite and SharePoint.
Education and Experience
- High School Diploma with minimum of 5-10 years’ administration experience.
- Position will primarily work in an office setting.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About UsCommunities everywhere share the need for clean water. And as they work to meet that need, they’re facing new, more complex challenges every day. Our water professionals collaborate to contribute innovative ideas, guided by scientific rigor and a vision for sustainable growth. Every day, we’re helping communities improve, reuse, and protect our world’s most precious resource.
Join our team to deliver transformational projects that will benefit future generations. Grow with us, H2O+U.
About the TeamSkills Required
- High school diploma
- Minimum 5 years of administration experience
- Strong organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to take initiative
- Flexibility to learn new skills
- Proficiency in Microsoft Office Suite and SharePoint
- Proficiency in project financial administration
- Experience compiling and preparing specifications and contracts
What We Do
We're active members of the communities we serve. That's why at Stantec, we always design with community in mind. The Stantec community unites approximately 22,000 employees working in over 350 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy and resource, environmental, and infrastructure projects to life. Our work—engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics, from initial project concept and planning through design, construction, and commissioning—begins at the intersection of community, creativity, and client relationships. Our local strength, knowledge, and relationships, coupled with our world-class expertise, have allowed us to go anywhere to meet our clients' needs in more creative and personalized ways. With a long-term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe.
