Administrative Assistant

Provides administrative and clerical support to management and staff by coordinating office activities, maintaining records, handling correspondence, scheduling appointments, and assisting with daily business operations. Ensures office tasks are completed accurately, efficiently, and professionally.

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Greet visitors and provide professional assistance.
• Schedule appointments, meetings, and conference calls.
• Maintain calendars and coordinate schedules for management and staff.
• Prepare, format, and organize letters, reports, spreadsheets, presentations, and other documents.
• Enter and maintain information in company databases and computer systems.
• Organize and maintain electronic and physical files and records.
• Process invoices, purchase orders, expense reports, and other administrative documents.
• Assist with data entry, filing, scanning, copying, and document management.
• Order and maintain office supplies and monitor inventory.
• Coordinate with customers, vendors, employees, and other departments.
• Assist with meeting preparation, including agendas, materials, and notes.
• Maintain confidentiality of sensitive company and employee information.
• Support management and staff with various administrative projects and daily office needs.
• Perform other clerical and administrative duties as assigned.

Required Skills and Qualifications

• High school diploma or equivalent; additional education is a plus.
• Previous administrative or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize work in a fast-paced environment.
• Professional and friendly customer-service attitude.
• Ability to work independently and effectively as part of a team.

Typical Job Function: Administrative Support / Office Administration / Clerical Support

Key Skills: Microsoft Office, scheduling, data entry, filing, recordkeeping, communication, organization, customer service, document preparation, and time management.