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- If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The College of Health and Human Development- Department of Kinesiology is seeking an Administrative Assistant- Intermediate Support. The Administrative Assistant plays a critical role in supporting the Department of Kinesiology, ensuring smooth day-to-day operations through effective coordination of facilities, events, travel, and financial processes. This position requires a highly organized, proactive, and collaborative professional who can manage multiple priorities, solve problems efficiently, and communicate effectively across teams. By providing essential administrative support, this role enables faculty, staff, and students to focus on advancing the department’s mission.
LOCATION
This position is based in State College, PA, at the University Park campus and requires regular weekly on-campus presence. Due to the nature of the work, this role is fully in-person.
KEY RESPONSIBILITIES
- Coordinate departmental facility projects, including submitting requests, monitoring progress, and liaising with the HHD Facilities Office, OPP, Renovation Services, EHS, and external contractors.
- Assist with inventory of capital equipment and property in coordination with the department research manager (OPP Property Management and Capital Equipment Audits).
- Partner with research staff on facility projects.
- Assist with departmental resource ordering and acquisition, including furniture, shared-space technology, classroom technology, branding, and signage, in coordination with CHHD ISS.
- Provide administrative support to the alumni coordinator, including promotion and event organization.
- Coordinate weekly seminars, including lectures, speakers, travel arrangements, itineraries, and management of receipts.
- Reconcile purchasing card transactions, review receipts, and provide guidance on proper use.
- Manage travel arrangements and expense reporting, ensuring compliance with University policies using SAP Concur and other systems.
QUALIFICATIONS / SKILLS
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Proficiency with Microsoft 365 tools, including SharePoint, OneDrive, Outlook, Word, Excel, and Teams.
- Experience with travel arrangements, calendar management, and meeting coordination.
- Familiarity with SAP Concur or similar expense tracking platforms.
- Excellent interpersonal, communication, and problem-solving skills, with the ability to collaborate effectively across departments.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; Relevant education accepted in lieu of experience Required Certifications: None
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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Skills Required
- GED or high school diploma
- At least 2 years of relevant work experience
- Relevant education may be accepted in lieu of experience
- Strong organizational skills and ability to manage multiple priorities and deadlines
- Proficiency with Microsoft 365, including SharePoint, OneDrive, Outlook, Word, Excel, and Teams
- Experience with travel arrangements, calendar management, and meeting coordination
- Familiarity with SAP Concur or similar expense tracking platforms
- Excellent interpersonal, communication, and problem-solving skills
- Ability to collaborate effectively across departments
Penn State University Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Penn State University and has not been reviewed or approved by Penn State University.
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Retirement Support — Employer contributions to SERS and the TIAA Alternate Plan are described as significant, with supplemental retirement options available. Feedback suggests these choices and contributions create strong long‑term value.
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Leave & Time Off Breadth — Full‑time employees accrue over 24 sick and vacation days annually, with additional university holidays and a winter break. Feedback suggests this depth of leave supports work–life balance.
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Inclusive Benefits Coverage — A 75% tuition discount extends to employees, spouses, and dependent children up to age 26 across resident instruction, World Campus, and Penn College courses. Feedback suggests this broad eligibility meaningfully enhances total rewards, especially for families.
Penn State University Insights
What We Do
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our nearly 88,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom—it’s the positive impact made on communities across the world. From access to state-of-the-art resources to interdisciplinary pursuits in collaborative atmospheres, a Penn State degree is more than an education. The experiences and knowledge gained here will form the foundation for the lives our students build. Their contributions to the world begin with a Penn State degree. We Are Penn State.
