The Role
Provides administrative and clerical support for a plant department, including customer service, phone management, filing, data entry, mail handling, truck weighing, order entry, ingredient purchasing, invoicing, cycle counts, and project assistance. Maintains accurate records, supports customers and staff, and performs duties in a fast-paced office environment.
Summary Generated by Built In
Job Title: Administrative AssistantDepartment: Administrative Support
Location: Hereford, TX
Full/Part-Time: Full TimeRegular/Temporary: Regular
FLSA Status: Hourly (Non-Exempt)Shift: Day
SUMMARY
Reporting to the Plant Manager the Administrative Assistant position is responsible for assisting customers, handling all incoming and outgoing mail, ensuring that filing is completed regularly, answering phones, weighing trucks in and out, entering orders for customers, purchasing ingredients, invoicing, and assisting the Department as necessary.
ESSENTIAL FUNCTIONS
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Skills & Competencies:
Physical requirements
Location: Hereford, TX
Full/Part-Time: Full TimeRegular/Temporary: Regular
FLSA Status: Hourly (Non-Exempt)Shift: Day
SUMMARY
Reporting to the Plant Manager the Administrative Assistant position is responsible for assisting customers, handling all incoming and outgoing mail, ensuring that filing is completed regularly, answering phones, weighing trucks in and out, entering orders for customers, purchasing ingredients, invoicing, and assisting the Department as necessary.
ESSENTIAL FUNCTIONS
Essential and other important responsibilities and duties may include, but are not limited to, the following:
- Assist customers by answering questions and providing information over the telephone
- File large amounts of documents accurately
- Perform general clerical duties including computer data entry, typing, and maintaining files and records
- Scale trucks in and out
- Assist with Department projects
- Answer customer phone calls and route calls to the correct recipients
- Perform daily cycle counts as needed
- Perform related duties and/or special projects as assigned
Skills & Competencies:
- Principles of customer service
- Basic mathematics
- Modern office methods, practices, procedures and equipment
- 10-key proficiency; good data entry skills
- Computer proficiency includes Word, Excel, Outlook
- SAP experience
- Perform procedures in an organized and accurate manner; meet deadlines regularly
- Build and maintain positive working relationships with co-workers and customers
- Operate a computer for a variety of applications
- Communicate effectively with all levels of staff and outside customers
- Work independently with minimal supervision
- Problem solve and research issues
- Take and follow directions to stay on task in a fast-paced environment while maintaining tact and composure
- One (one) year of customer service experience/exposure
- Two (2) year degree or equivalent experience
Physical requirements
- Frequent use of keyboard
- Frequent sitting for long periods of time
- Occasional bending or squatting
- Frequent decision-making and concentration
- Frequent exposure to noise
- Frequent reading and close-up work
- Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment.
Skills Required
- One year of customer service experience or exposure
- Two-year degree or equivalent experience
- Computer proficiency, including Microsoft Word, Excel, and Outlook
- SAP experience
- 10-key proficiency and good data entry skills
- Knowledge of modern office methods, practices, procedures, and equipment
- Basic mathematics skills
- Ability to organize work accurately and meet deadlines
- Ability to communicate effectively with staff and customers
- Ability to work independently with minimal supervision
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The Company
What We Do
Nutrius LLC is a market leader in the dairy industry with over 30 years of experience. The company specializes in providing high-quality vitamin and mineral supplements and premixes for livestock, with a particular focus on dairy and poultry producers. Headquartered in Kingsburg, California, Nutrius is dedicated to delivering innovative solutions and exceptional service to help livestock producers prosper.
