Administrative Assistant

Description

General Summary: Perform administrative and clerical duties such as supporting Managers and employees on the administrative side. Receive and route incoming calls and communications.

General assessment skills

• Offers suggestions and/or ideas for change in a respectful and knowledgeable manner.
• Exudes honesty and integrity within a professional image.
• Demeanor is steady and consistent.
• Excellent organizational and time management skills.
• Presents Manuel Custom Millworks in the best possible light.
• Obtains and passes on relevant information to others who should know.
• Excellent written and verbal communication skills.
• Must be professional and polished in appearance and speech.

Job Responsibilities

• Greet and direct visitors and clients.
• Assist with answering phones, and run errands as needed.
• Order office supplies/groceries/meals as needed.
• Maintain a clean, well-stocked and functional facility.
• Perform searches and provide information.
• Write and manage social media content for monthly blogs and newsletters.
• Write, lay out and update documents.
• Print, prepare, and file documents.
• Assist and maintain employee time sheets.
• Schedule meetings and take meeting notes.
• Perform general accounting and bookkeeping duties.
• Assist with ordering and managing inventory.
• Assist with maintaining monthly dashboards in Excel.
• All other duties and responsibilities as assigned by management.

Requirements

Basic Qualifications

• Requires High School diploma.
• Work experience in the construction industry in a similar role is preferred.
• Strong communication skills, both written and oral; to execute professional business communication with all levels of the organization.
• Proficiency in working with phone systems, spreadsheets, and databases.
• Physical demands
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, feel, and talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch or crawl.
• The employee must occasionally lift and/or move up to 100 lbs. Specific vision abilities required by this job include close vision, and ability to adjust focus.
• Technical knowledge and skills
• MS office product experience required.
• Database Management: Ability to input, organize, and retrieve accurate records.
• Bookkeeping & Accounting: Basic skills in tracking expenses and processing invoices.