Description
Grace Design Studios is a nationally recognized architecture and design firm with 26 offices across the country. Guided by our values—Do Good. Be Great.—we design environments that enhance communities, inspire creativity, and deliver exceptional results for our clients.
The Administrative Assistant will be the first point of contact for clients, visitors, and employees and will serve as a professional representative of the firm. This position supports the day-to-day administrative needs of the office and project teams and requires someone who is highly organized, dependable, and comfortable working in a fast-paced architecture, engineering, or construction (AEC) environment. It is vital that they are a strong representative of the firm by being friendly and courteous.
Responsibilities
- Answer and direct phone calls and respond to general inquiries
- Greet and provide general support to clients, visitors, and employees
- Organize and schedule meetings and appointments
- Plan meetings and take detailed minutes
- Order office supplies and research new deals and suppliers
- Coordinate incoming and outgoing mail, packages, and project-related deliveries
- Maintain contact lists and appropriate filing systems
- Book travel arrangements
- Perform general administrative duties such as filing, typing, copying, binding, and scanning
- Maintain a professional and organized office environment
Required Skills
- Prior administrative or office management experience in architecture, engineering, construction, or related professional services environment strongly preferred
- Knowledge of office management systems and procedures
- Professional and courteous communication skills, both in person and via phone and email
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree
- Driver’s License
Benefits
- Employer-paid health insurance, effective the 1st of the month after date of hire
- Profit sharing bonuses
- 401(k) plan with an employer match
- Employer-paid short-term disability, long-term disability, and life and AD&D insurance
- Other voluntary benefits including vision, dental, accident insurance, critical illness, hospital indemnity, and supplemental life insurance are available
- Paid Time Off
- Holidays
Skills Required
- Prior administrative or office management experience in architecture, engineering, construction, or a related professional services environment
- Knowledge of office management systems and procedures
- Professional and courteous communication skills in person, by phone, and by email
- Working knowledge of office equipment, including printers and fax machines
- Proficiency in Microsoft Office, particularly Excel and PowerPoint
- Excellent time management and ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills and ability to multitask
- High school degree
- Valid driver's license
What We Do
Grace Design Studios is a national architecture, planning, engineering, consulting, and design firm focused on creating environments that help people thrive. Its multidisciplinary teams serve healthcare, education, senior living, civic, entertainment, community, hospitality, corporate, and other markets, delivering services such as strategic planning, architecture, interior design, program strategy, and construction management through a network of offices across the United States.
