We are seeking a highly organized and detail-oriented Remote Administrative Assistant to support our accounting and business advisory team. This role requires a proactive individual with strong communication skills who can efficiently manage administrative tasks in a remote work environment. The ideal candidate will be comfortable working independently, using digital tools, and maintaining excellent attention to detail while supporting a fast-paced team.
Key ResponsibilitiesProvide remote administrative support, including email management, scheduling meetings, and handling phone inquiries.
Assist with document preparation, data entry, and report generation using cloud-based tools.
Maintain and organize client records, ensuring accuracy, confidentiality, and easy digital access.
Support the accounting and advisory teams with client communications and document processing.
Coordinate virtual office operations, including tracking tasks and deadlines.
Assist with onboarding new clients and updating digital records.
Manage online filing systems and ensure compliance with office procedures.
Handle customer inquiries professionally and efficiently via phone and email.
Assist in coordinating virtual meetings, internal communications, and online events.
Proven experience in an administrative or virtual assistant role.
Strong organizational and time management skills with the ability to multitask in a remote setting.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and cloud-based accounting software (if applicable).
Ability to work independently and take initiative in a remote environment.
High level of attention to detail and problem-solving skills.
Familiarity with digital tools such as Slack, Zoom, Trello, or similar remote collaboration platforms.
Ability to maintain confidentiality and handle sensitive information with professionalism.
Fully remote position – work from anywhere in Australia.
Competitive salary package.
Flexible working arrangements.
Opportunities for professional development and career growth.
Supportive and collaborative virtual team environment.
Access to the latest digital tools and cloud-based technologies.
At Billings + Ellis, we are committed to creating a flexible and inclusive remote work culture where our employees can thrive. By joining our team, you’ll have the opportunity to work with a passionate and innovative group of professionals who value collaboration, learning, and excellence. Whether you're looking for a better work-life balance or a chance to advance your career in remote business administration, this role is a perfect fit!
Skills Required
- Proven experience in an administrative or virtual assistant role
- Strong organizational and time management skills with the ability to multitask remotely
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite and Google Workspace
- Proficiency with cloud-based accounting software, if applicable
- Ability to work independently and take initiative in a remote environment
- High attention to detail and problem-solving skills
- Familiarity with Slack, Zoom, Trello, or similar remote collaboration platforms
- Ability to maintain confidentiality and handle sensitive information professionally
What We Do
Billings + Ellis is a personalised full-service accountancy and business advisory firm based in Melbourne, Australia. It supports small businesses and individuals through cloud accounting, taxation, superannuation, SMSF, estate planning, management accounting, business advice, and auditing. The firm has served Melbourne clients for more than 40 years, emphasizing expert, personalized guidance tailored to their unique financial and long-term business goals.
