Cotler Healthcare is seeking a reliable and organized Administrative Assistant to provide day-to-day administrative and personal support to the Vice President of Psychology.
This is a hands-on support role for someone who is comfortable with technology, organized, responsive, and willing to help with a variety of administrative tasks. A key responsibility will be assisting the VP with virtual meetings and technology, including helping ensure the VP is prepared and able to successfully join and participate in remote meetings.
The ideal candidate is patient, dependable, comfortable working remotely, and enjoys helping others stay organized and on track.
Responsibilities- Assist the VP with joining and navigating virtual meetings through Microsoft Teams, Zoom, and other platforms.
- Help troubleshoot basic technology issues related to virtual meetings, email, calendar, and other commonly used applications.
- Monitor the VP's calendar and help ensure meetings are scheduled appropriately.
- Send meeting invitations and reminders as needed.
- Help the VP prepare for upcoming meetings by ensuring links, documents, and other materials are readily available.
- Provide reminders regarding meetings, appointments, deadlines, and other commitments.
- Assist with basic email organization and administrative follow-up as requested.
- Prepare, edit, format, and organize basic documents, spreadsheets, and presentations.
- Maintain electronic files and folders in an organized manner.
- Assist with scheduling appointments and coordinating calls.
- Make occasional phone calls or send emails on behalf of the VP.
- Assist with personal administrative tasks related to the VP's workday, as appropriate.
- Help gather information or complete simple administrative projects.
- Track and follow up on items at the VP's direction.
- Perform other general administrative duties as assigned.
- High school diploma or equivalent.
- Previous administrative, office, customer service, or personal assistant experience preferred.
- Comfortable using computers, email, calendars, Microsoft Teams, Zoom, and Microsoft Office.
- Strong organizational skills and attention to detail.
- Patient and comfortable helping someone who is less comfortable with technology.
- Dependable and responsive during regular business hours.
- Professional communication skills.
- Ability to maintain confidentiality.
- Ability to work independently in a remote environment.
- Willingness to assist with a variety of tasks and learn new systems as needed.
The ideal candidate is someone who is:
- Tech-comfortable and can patiently help another person navigate technology.
- Dependable and available when needed during business hours.
- Organized without being overly rigid.
- Resourceful and willing to figure things out.
- Friendly and patient, particularly when providing technology assistance.
- Flexible and comfortable handling both work-related and occasional personal administrative tasks.
- Trustworthy and discreet.
This is a fully remote, full-time position working Monday through Friday, 8:00 AM–5:00 PM Eastern Time.
Attributes for Success
- A self-starter who takes initiative and ownership of tasks.
- Creative and resourceful, able to find new ways to solve problems and streamline processes.
- Team-oriented with a can-do attitude and strong interpersonal skills.
- Enjoys supporting others and creating a positive, polished experience.
Skills Required
- High school diploma or equivalent
- Previous administrative, office, customer service, or personal assistant experience
- Comfort using computers, email, calendars, Microsoft Teams, Zoom, and Microsoft Office
- Strong organizational skills and attention to detail
- Patience and comfort helping someone who is less comfortable with technology
- Dependability and responsiveness during regular business hours
- Professional communication skills
- Ability to maintain confidentiality
- Ability to work independently in a remote environment
- Willingness to assist with varied tasks and learn new systems
What We Do
Even the smallest psychological issue may have far-reaching effects on the overall functionality of residents in the long term care setting. Cotler Healthcare provides comprehensive behavioral health solutions for communities with the primary focus on enhancing the quality of life for the residents. Our professional team consists of over 150 compassionate mental health providers as well as a highly ethical administrative staff, led by Kerry M. Cotler, Ph.D. Our top priority is executing a comprehensive plan to meet each community’s particular needs. For over 20 years, we have grown to become one of the largest psychology services providers in long term care. Cotler services nearly 200 communities throughout the state of Florida. Headed by a licensed psychologist with a stellar reputation, Dr. Kerry Cotler’s philosophy is to provide the highest level of ethical and quality services to the geriatric population. At Cotler, you are never just another provider! We develop close personal relationships with each of our clinicians to meet all of their needs through frequent communication and strong administrative support. A full time Doctoral Level Clinical Director is available to our clinicians for answering day to day clinical questions, as well as on-going support for your practice. The Clinical Director is also available to provide clinical documentation reviews to help ensure Medicare documentation standards are met.
