Administrative Assistant

Description

Agile Space Industries is a rapidly growing supplier of propulsion hardware and engineering services for the space industry. Headquartered in Durango, Colorado, with expanding operations in and Tulsa, Oklahoma, and upcoming growth in Seattle, Washington, Agile has achieved more than 40% year-over-year growth for the past three years, and our momentum continues to accelerate.

At Agile, we design, build, and test in-space propulsion systems that give spacecraft the ability to maneuver with precision, reliability, and purpose. Our technologies play a critical role in missions that range from lunar landings and resource utilization to national defense, human exploration, and commercial space transport.

We are seeking bold and driven individuals who thrive in a hands-on, fast-moving environment and want to help write the next chapter of space history as part of a close-knit, innovative team. You will take on a demanding and rewarding role at Agile, directly shaping the future of in-space propulsion. 

This is a temporary, full-time position intended to provide administrative support during a planned coverage gap. We are seeking someone who can begin immediately, with the assignment anticipated to last approximately 9–12 weeks.

The position is expected to work 40 hours per week, five days per week. The exact duration of the assignment may be adjusted based on business needs and coverage requirements. This position is temporary and is not currently expected to transition into a regular, ongoing role.

Responsibilities

• Serve as the primary point of contact at the front desk, creating a welcoming and professional experience for employees, candidates, visitors, vendors, and delivery personnel.
• Greet and check in visitors, notify appropriate employees of their arrival, and support applicable visitor access and security procedures.
• Answer and direct incoming calls, emails, and general inquiries to the appropriate person or department.
• Receive, sort, and distribute incoming mail, packages, and deliveries, and coordinate outgoing shipments as needed.
• Coordinate meeting logistics, including reserving conference rooms, preparing meeting spaces, and assisting with onsite interviews and candidate travel in partnership with Talent Acquisition.
• Manage meeting room calendars and help ensure conference rooms are clean, organized, and ready for use.
• Maintain the appearance and organization of the reception area, shared office spaces, kitchens, and supply areas.
• Monitor office and kitchen supply levels, place orders as needed, and ensure essential materials and equipment are readily available.
• Provide general administrative support to employees and departments across the organization, including document preparation, scheduling, data entry, filing, and other assigned projects.
• Maintain accurate and organized records while handling employee, candidate, and company information with appropriate discretion and confidentiality.
• Help coordinate office activities, employee events, and other workplace needs that support a positive and productive environment.
• Identify opportunities to improve front-desk and administrative processes and communicate recommendations to the appropriate team members.
• Perform other related duties as assigned to support efficient day-to-day office operations.

Requirements

• High School Diploma or equivalent.
• Adaptable and comfortable with ambiguity, able to pivot quickly as priorities change.
• Proactive problem-solving skills and resourcefulness in finding solutions.
• Ability to take ownership of assigned tasks and administrative projects, follow through on details, and meet established      deadlines.
• Strong communication skills, both written and verbal, with the ability to build rapport across all levels of the organization.
• Excellent organizational skills with a proven ability to prioritize competing tasks in a dynamic environment.
• Ability to handle internal communications with discretion.
• Proficiency with Microsoft Office Suite, with a willingness to learn collaboration tools (e.g., Slack and Teams).
• Willingness to step in and support the team wherever needed.
• Ability to work both independently and collaboratively.

Preferred Qualifications

• Prior administrative or professional experience preferred.
• Experience managing projects and driving them to completion is a plus.
• Physical Requirements
• Ability to sit for extended periods while working on a computer.
• Ability to lift up to 15 pounds, as needed, for office supplies or equipment.

Physical Requirements: Prolonged periods of sitting at a desk and working on a computer

Employment Type: Non-Exempt 

Salary: The expected salary range for this role is $19.00 - $26.00 an hour. Final compensation will be based on factors such as experience, skills, and internal equity, and is determined as part of the interview process. 

Work Schedule: Full Time 

Location: Durango, CO

#LI-Onsite

Posting Timeline: This position will remain open for a minimum of five (5) days and will continue to accept applications until the role is filled. Early applications are encouraged, as reviews and interviews may begin during the posting period.

Benefit Eligibility: Part-time, temporary, or other non-full-time employees may have different benefit eligibility in accordance with company policy and applicable plan terms.

Don’t meet every single requirement? At Agile, we are committed to fostering a diverse, inclusive, and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly align with every qualification, we encourage you to apply anyway. You might be the perfect fit for this role or another opportunity with us.

Reasonable Accommodation: At Agile, our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at Agile Space Industries. If you need a reasonable accommodation during the application or the recruiting process, please submit a request to [email protected].

Recruitment Notice: Agile Space Industries is not partnering with external recruiters or agencies at this time. Please do not contact our staff directly regarding open positions. All candidates must apply through our official application process to be considered.