The Role
Serve as the welcoming front-office representative for the school community. Responsibilities include answering phones, greeting visitors, managing correspondence and mail, maintaining attendance records, supporting meetings and events, arranging substitute coverage, tracking office supplies, and assisting staff with administrative needs. The role also supports safety drills and emergencies by maintaining accurate rosters and coordinating communications while handling confidential information professionally.
Summary Generated by Built In
Thaden School now seeks an Administrative Assistant to serve as a welcoming face that helps oversee the daily flows, communication, and safety protocols of our school community.
Role and Responsibilities
- Organize and maintain a welcoming front office.
- Interact with our community by answering phones, greeting visitors, responding to information requests, and creating routine correspondence and mailings.
- Maintain student attendance records.
- Provide administrative support for meetings and events.
- Assist with securing substitute coverage for approved teacher absences.
- Sort and distribute incoming mail and manage office supply inventory.
- Provide day-to-day administrative assistance for the professional community as needed.
- Partner with safety and security during drills and emergencies, ensuring quick communication, accurate student rosters, and strict adherence to school lockdown or evacuation plans.
- Perform other duties in support of the School mission as determined by the Operations Manager, Division Heads, or Head of School
Skills, Qualifications and Attributes
- Unflappable, warm demeanor, and ability to thrive in a busy school office.
- Ability to maintain clear boundaries with visitors, staff, and students to ensure a safe and professional school environment.
- Relevant experience in a non-profit or school environment is preferred.
- Strong oral, written, and phone communication skills; Spanish language skills preferred.
- Proficiency in Google Suite applications; ability to quickly learn other school-related software.
- Ability to communicate effectively and work collaboratively with a diverse group of students, parents, staff, faculty, and other constituents.
- Capacity to juggle mundane and complex tasks, to prioritize, and to work in a self-directed manner.
- Excellent judgment and discretion in handling confidential information.
- Ability to positively represent the school in all settings and circumstances.
Physical Requirements
- Job frequently requires standing, walking, and handling objects with hands.
- Job occasionally requires reaching, climbing, stooping, kneeling, pushing, pulling, and lifting up to 25 pounds.
- Some work performed outside is exposed to changing weather conditions.
Skills Required
- Strong oral, written, and telephone communication skills
- Proficiency with Google Workspace applications
- Ability to learn school-related software quickly
- Ability to collaborate effectively with students, parents, staff, faculty, and diverse constituents
- Ability to prioritize and manage multiple routine and complex tasks independently
- Excellent judgment and discretion when handling confidential information
- Ability to maintain appropriate safety and professional boundaries
- Ability to stand, walk, handle objects, and occasionally lift up to 25 pounds
- Relevant experience in a nonprofit or school environment
- Spanish language skills
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The Company
What We Do
Thaden School is an educational institution serving grades K-12, focused on providing a balanced and challenging curriculum that encourages a passion for discovery, preparing students for success in college and responsible citizenship. Established in 2017 with support from the Walton Family Foundation, the school aims to foster a diverse community.
