Administrative Assistant

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

 

Job Description:

Parsons is looking for an amazingly talented Administrative Assistant to join our team! In this role you will get to provide high-level administrative and operational support to a dynamic business unit, ensuring smooth day-to-day operations and efficient coordination across teams.

What You'll Be Doing:

• Perform a variety of routine and non-routine administrative, clerical, data collection, and report preparation tasks in accordance with established procedures

• Gather statistics and general data, review and compile information into established reports for internal and external use

• Develop new reports or revise existing reports in spreadsheet, graphical, or narrative formats as directed

• Verify data accuracy, including matching supplier invoices against file copies and supporting documentation

• Review and verify employee time reports for accuracy of hours worked and Job/WBS charges, following up on corrections as needed

• Maintain employee directory information, resumes, and paid time off tracking schedules

• Prepare and distribute correspondence and reports not requiring supervisor review

• Answer and direct telephone calls, take and relay messages, and manage incoming and outgoing mail

• Maintain equipment records and service logs, and initiate service requests as necessary

• Support overhead budget data collection and prepare recurring reports and preliminary reconciliations

• Coordinate physical space requirements, including requests for PCs, telephones, and directory updates

• Assist in tracking performance appraisal timelines and preparing documentation related to personnel actions

• Prepare occupancy and staffing reports by project, as directed

• Provide general administrative support and perform other responsibilities associated with the position as appropriate

What Required Skills You'll Bring:

• High school diploma (or equivalent)

• 5+ years of relevant work experience.

What Desired Skills You'll Bring:

• Ability to analyze and improve operating practices to increase efficiency

• Strong attention to detail and ability to thrive in a fast-paced office environment

• Excellent written and verbal communication skills

• Superior organizational skills with a strong commitment to meeting deadlines

• Ability to maintain confidentiality and exercise sound judgment

• Strong interpersonal skills and ability to work effectively with internal teams and external stakeholders

Security Clearance Requirement:

None

This position is part of our Critical Infrastructure team.

For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see what's next!

Salary Range: $22.93 - $40.14

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.