Administrative Assistant

Administrative Assistant

Position Summary:

Provides administrative support to the School President and Admissions Department or to a Department Director. Duties include general clerical, receptionist, and project-based work. The incumbent projects a professional, company image through in-person and telephone interaction.

Essential Duties and Responsibilities:

· Answers telephones and transfers to appropriate staff member

· Meets and greets clients and visitors

· Creates and modifies documents using Microsoft Office

· Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing

· Maintains hard copy and electric filing system

· Signs for and distribute UPS/Fed Ex/ Airborne packages

· Researches, prices, and purchases office furniture and supplies

· Coordinates and maintains records for staff office space, phones, parking, company credit cards, and office keys

· Sets up and coordinates meetings and conferences

· Maintains and distributes staff weekly schedules

· Supports staff in assigned project based work

· Other duties as assigned

· Regular and reliable attendance

Skills/Competencies/Qualifications:

· Basic reading, writing, and arithmetic skills

· Knowledge of Microsoft Office

· Professional verbal and written communication skills; telephone protocol

· Ability to type 50 wpm

Classification: Non-exempt

Work Hours: Forty per week but may vary daily, and evening and weekend hours may be required

Travel: None

Working Environment: Interior/Office