Administrative Assistant

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary, and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC’s Top Employers for 2026. Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.

Lawson Lundell LLP is seeking an Administrative Assistant to join our Yellowknife office. The successful candidate is an enthusiastic and hardworking team player who is capable of prioritizing and multitasking to successfully support our Yellowknife team. The regular working hours for this role are Monday – Friday, 8:30 am – 4:30 pm.

Key Responsibilities

• Provide administrative support to lawyers and legal professionals, including managing calendars, scheduling meetings, coordinating travel, and supporting day-to-day practice needs.
• Prepare, revise, format, and proofread correspondence, legal documents, and court filings.
• Manage electronic and physical files, maintain bring-forward systems, and organize client records.
• Enter time, assist with billing, prepare expense reports, and support other administrative processes.
• Coordinate communications with lawyers, clients, courts, legal assistants, paralegals, and external service providers to facilitate the progression of files.
• Complete bank deposits, courthouse filings, and other external errands required to support legal matters.
• Coordinate meetings, book boardrooms, arrange catering, and assist with other meeting logistics as required.
• Provide backup administrative support to colleagues and assist with reception coverage, special projects, and other office initiatives as required.

Qualifications

• 2+ years of administrative experience in a professional services or legal environment; legal experience is an asset.
• Administrative Assistant certificate or post-secondary education in office administration is preferred.
• Excellent organizational, time management, and communication skills with strong attention to detail.
• Ability to prioritize competing deadlines and work effectively in a fast-paced environment.
• Proficiency with Microsoft Office applications; experience with legal software and document management systems is an asset.
• Strong customer service and interpersonal skills with a professional and collaborative approach.
• Reliable, proactive, and able to work independently while contributing effectively to a team.
• Ability to safely lift and transport files, office supplies, and boxes weighing up to 50 lbs.

In addition to a competitive salary, we offer a variety of benefits, including:

• Health Benefits: extended health, dental, vision, out of country, life, ad&d
• Lifestyle Benefit: reimbursement for purchases from a pre-approved list, including memberships and gym equipment
• Paid Parental Leave top up
• Education Reimbursement: we are committed to growth and development, and our educational reimbursement policy provides opportunity for our staff to expand on their knowledge in the legal field
• Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
• Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
• Fun Environment: annual year end party, happy hours, staff appreciation week and many other social events
• Awards: long-term service and bonus vacation awards

If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter.

Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.